AP Specialist
Jack Laurie Group•Indianapolis, IN
•Onsite
About The Position
The Accounts Payable (AP) Specialist supports the Corporate Finance team by processing high-volume vendor invoices, ensuring accurate data entry, and assisting with weekly and monthly accounts payable cycles. This role works closely with the Accounts Payable Manager to maintain organized and accurate supplier records, resolve discrepancies, and ensure timely and accurate invoice processing.
Requirements
- Prior Accounts Payable, accounting, or bookkeeping experience OR Currently enrolled in a Bachelor’s program in Accounting, Finance, or related field
- Basic understanding of accounting principles
- Ability to learn and work within ERP/accounting systems
- Proficiency in MS Outlook, Word, and Excel
- Strong data entry accuracy
- Ability to work primarily in-office
- Availability and flexibility based on seasonal workload demands
- Strong attention to detail and accuracy
- Excellent organizational skills
- Ability to manage fluctuating workload
- Strong data entry skills
- Effective verbal and written communication skills
- Time management and ability to meet deadlines
- Problem-solving and critical thinking
- Ability to work in a high-volume environment
- Confidentiality and professionalism
- Customer-focused mindset (internal and external vendors)
- Ability to build rapport and work collaboratively
Responsibilities
- Enter vendor invoices into accounting software with proper account and profit center coding
- Match invoices with purchase orders, receipts, or management approvals
- Verify invoice accuracy, approvals, and supporting documentation
- Electronically file all AP documents in designated digital storage systems
- Assist with weekly vendor payment processing
- Support monthly AP close processes
- Communicate with suppliers and internal personnel to resolve mismatches and discrepancies
- Maintain organized and accurate AP records
- Assist with reconciliation of vendor statements
- Support processing of credits and returns
- Review open purchase orders and assist with follow-up as directed
- Direct invoices to the appropriate business unit
- Assist with recurring vendor payments as assigned
- Support general accounting and administrative tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
