AP Specialist

McCarl's LLC•Beaver Falls, PA

10d•Onsite

About The Position

The AP Specialist role is responsible for processes within the purchasing and accounts payable function including but not limited to coding and entering vendor invoices, processing and managing purchase orders, supporting the internal project team with vendor or subcontractor related issues, and communicating with vendors and suppliers as necessary.

Requirements

1 to 3 years of accounts payable, accounting, or related transactional processing experience.
Proficient in Microsoft Office applications, with strong Excel, Outlook, and Word skills.
Experience working with ERP or accounting systems; familiarity with job cost accounting environments preferred.
Strong attention to detail, organizational skills, and ability to manage multiple priorities.
Ability to work independently while also collaborating effectively with cross-functional teams.
Excellent verbal and written communication skills, including the ability to interact professionally with vendors, project teams, and internal stakeholders.
Demonstrated problem-solving skills and a commitment to accuracy and continuous improvement.

Nice To Haves

Associate's or bachelor's degree in Accounting, Business, Finance, or a related field preferred; equivalent experience will be considered.
Construction, industrial, or project-based accounting experience is a plus.

Responsibilities

Review, code, and process vendor invoices accurately and timely.
Create, maintain, and monitor purchase orders and requisitions.
Match invoices to purchase orders and receiving documentation.
Process weekly payment runs, including checks, ACH, and wire transactions.
Maintain vendor records and supporting documentation.
Serve as a point of contact for vendors regarding invoices, payments, and account inquiries.
Support project teams with vendor, subcontractor, and purchasing-related issues.
Research and resolve invoice discrepancies, payment issues, and vendor statement reconciliations.
Coordinate with operations and project management teams to ensure accurate job cost allocation.
Reconcile accounts payable subledger to the general ledger.
Assist with month-end close activities, accruals, and financial reporting requirements.
Analyze AP variances and resolve outstanding items.
Prepare schedules and supporting documentation for audits and reporting requests.
Ensure compliance with company purchasing policies and internal controls.
Maintain accurate records for audit and regulatory requirements.
Support Form 1099 reporting and year-end vendor compliance activities.
Identify opportunities to improve AP processes, efficiency, and controls.
Maintain AP procedures and documentation.
Assist with system enhancements, testing, and process improvements.
Support master vendor data maintenance and workflow administration.