AP Fiscal Technician

CARBON-MONROE-PIKE•Stroudsburg, PA

20d•Hybrid

About The Position

This position is responsible for all accounts payable under contracts with service providers and vendors, and prepares and maintains bi-weekly agency payroll transactions. This position is also involved with record-keeping and activities of the agency’s money purchase pension plan, health benefits and client accounts.

Requirements

Excellent computer skills, including Word, Excel and Outlook in a Microsoft Windows environment.
Effective oral and written communication skills.
Excellent interpersonal skills.
Able to exhibit a high level of confidentiality.
Excellent organizational skills.
Must be able to identify and resolve problems in a timely manner.
Must be able to gather and analyze information skillfully.
Knowledge of bookkeeping principles and practices.

Responsibilities

Compute, verify and allocate all accounts payable invoices for payment, record to specific cost centers; post to and balance accounts payable subsidiary journal.
Issue checks to appropriate payees and turn them over to administrative assistant to secure signatures and to complete bill-paying process.
Prepare monthly detailed accounts payable report for financial officer.
File all paid invoices to vendor file.
Post and balance cash journal.
Prepare cost projections (based on anticipated increases) for rentals, insurance, salaries, etc.
Collect materials for use by auditors during annual agency audit.
Serve as backup to Fiscal Assistant.
In June of each fiscal year, send letters to all providers and vendors, giving them deadline to return any outstanding bills or statements for the closing fiscal year.
Prepare bi-weekly payroll transmission.
Print monthly trial balance per agency cost centers as requested by Fiscal Officer.
Monitor account code structure for consistency.
Prepare annual roster of personnel for submission to state regulatory agency.
Compute and confirm employee and employer contributions to retirement fund.
Collect and enter employees accrued compensated time into payroll and internal software.
Communicate with Program Directors, Managers and co-workers regarding accounts payable and payroll transactions.
Reconcile employee and employer payroll withholdings to insurance vendors’ reports, internal revenue service reports, State of Pennsylvania and various local municipalities.
Cover office, on rotating schedule with other staff, during lunch periods, breaks, and other absences.
Laserfiche scanning.
Assist Fiscal Officer and Accountant as requested.
Performs related work as required.
Use of personal vehicle may be required.