AP EDI Specialist

Beth Israel Lahey Health • Burlington, VT

3d • $26 - $35

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Under the supervision of the Manager and following the established guidelines, performs a variety of clerical and analytical tasks related to the accounts payable function. Activities include: utilization of ERP system and ancillary systems such as GHX and IDS to: review daily data loads, correct or release data into the ERP system upon verification, review daily duplicate algorithm reports to minimize/eliminate potential duplicate payments prior to remittance processing, process/enter invoices/credits, review statements, review payment approvals and request additional information from vendor’s/colleagues when necessary to enable accurate posting of the documents to our financial systems, entry/updates to vendor records.

Requirements

• High School Diploma or equivalent
• Minimum of 2 years of Accounts Payable processing in a high volume, computerized corporate environment or equivalent experience in Accounts Receivable, Payroll, Expense or other transactional accounting area.
• Proficiency in Excel and ERP systems, preferably with Peoplesoft or a comparable platform, utilizing transactional accounting data.
• General knowledge of Accounts Payable practices, such as: attention to detail
• customer service – strong verbal and written communication skills
• strong interpersonal skills
• ability to analyze an issue and take it through to resolution
• ability to work independently and as part of a team
• demonstrate flexibility in prioritizing and completing tasks
• proactively seek guidance, clarification and feedback

Responsibilities

• Batch, balance control groups and complete data entry of the following documents into the ERP system that are not auto fed through our EDI processing – · Non PO/hard coded related vouchers · PO Related items that will not feed through our EDI process · Credits
• Work within the EDI framework (currently GHX and IDS) to conduct daily audits of data loads. This includes, but is not limited to: · Duplicate algorithm review/resolution · Mis Match Vendor Invoice Analysis · Confirm and adjust remit addresses and payment identifiers prior to disbursement cycle processing. · Missing/inaccurate load review/resolution · EDI invoice load error resolution · Miscellaneous cost type review (sales tax, $0.00, discounts, etc) · Conduct all functions/processes required to enable a successful resolution for voucher entry into the ERP system
• Participate in standing meetings with various vendors (such as: GHX, IDS, McKesson, Cardinal) to discuss processing issues/successes, other areas where EDI/OCR/Data Imaging can be implemented.
• Conduct statement review for EDI vendor accounts. Proactively resolve issues.
• Perform vendor set up and maintenance within the ERP system. Follows all IRS guidelines regarding 1099 vendors.
• Back up for the check printing and stock replenishment function. Handle check delivery in accordance to departmental policy.
• Validate and correct line item variances between purchase orders and invoices. Verify voucher business unit, inventory and capital accounts for the appropriate approvals and details.
• Contact vendors via phone/email to: · Clarify missing information · Obtain W8/W9 documentation · Obtain ACH information · Obtain invoice/credit copies · Settle balancing issues (ex. Inaccurate payment posting on the part of the vendor)
• Index documents into the electronic document repository.
• Special projects as assigned by management as needed to meet the needs/goals of the department.

Benefits

• Equal Opportunity Employer/Veterans/Disabled
• At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED