AP Clerk

Office1 • Las Vegas, NV

1d

About The Position

Office1 is a provider of office technology solutions for small and midsize businesses and has served customers since 1995. The AP Clerk processes vendor invoices from receipt through payment, supports payment runs and vendor account maintenance, resolves invoice and balance discrepancies, and assists with reconciliations, month-end close, and year-end 1099 preparation. The role also supports other accounting projects as needed.

Requirements

• 1–2 years of accounts payable or general accounting experience.
• Strong attention to detail and comfort working with high invoice volume.
• Working knowledge of Excel, including lookups, filters, and basic formulas.
• Experience with an ERP or accounting system.
• Clear, professional communication with vendors and coworkers.
• Ability to manage deadlines and keep work organized.

Nice To Haves

• Experience with e-automate.
• Experience with multi-entity or multi-location accounting.
• Background in office equipment, IT services, or a similar service business.

Responsibilities

• Process vendor invoices from receipt through payment, including coding invoices to the correct general ledger accounts and branches.
• Match invoices to purchase orders and receiving documents, and resolve differences.
• Prepare weekly check, ACH, and credit card payment runs for review.
• Keep vendor records up to date, including W-9 forms and payment details.
• Answer vendor questions and resolve past-due or disputed balances.
• Reconcile vendor statements and assist with month-end close.
• Track and route invoices requiring approval from branch and department managers.
• Support year-end 1099 preparation.
• Help with other accounting projects as needed.

Benefits

• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and paid holidays.
• Supportive team and room to grow within accounting.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed