AP Clerk

South Texas Spine Hospital•San Antonio, TX

11h

About The Position

The AP Clerk, also referred to as the Accounts Payable Clerk, works under the immediate supervision of the Senior Finance Director. The role performs clerical accounts-payable duties, including processing vendor invoices, matching invoices to packing slips and purchase orders, preventing duplicate or unsupported payments, verifying sales tax, coding and entering invoice information into the AP computer system, conducting weekly check runs, maintaining invoice and vendor files, communicating with vendors, and evaluating and remitting sales tax returns. Duties must comply with applicable federal, state, and local laws and facility and corporate policies. The position follows instructions and established guidelines, and its primary functions generally do not require independent judgment. The clerk is expected to maintain a professional demeanor and appearance, protect confidential patient, coworker, and facility information in accordance with HIPAA policy, report known or suspected violations in good faith, and complete annual mandatory continuing education. The role also calls for accountability, flexibility, teamwork, timely follow-through, and a willingness to take on other duties as needed.

Requirements

Demonstrated eligibility for employment in the U.S.
High school diploma or GED.
Minimum of 2–3 years of experience in the field or a related area.
Knowledge of commonly used concepts, practices, and procedures within the field.
General accounting knowledge and understanding of general ledger accounts and their relationship to invoices.
Basic math skills.
Ability to work well with people under deadlines and contribute to teamwork.
Ability to be flexible and take on new responsibilities.
Ability to read, write, and communicate effectively in English.
Ability to comprehend written and oral instructions.
Verbal and written communication skills in English for contacting payors, vendors, and coworkers.
Ability to use office machines, including copiers, fax machines, and scanners, and telephone systems.
Basic computer literacy and fundamental computer skills needed to perform essential job-related duties.
Ability to maintain professionalism, accountability, confidentiality, and tact; work under stress; seek guidance when needed; and follow through consistently.

Nice To Haves

Associate degree in business or accounting.
Ability to communicate in additional languages.
Willingness to participate in goal-setting and educational activities for personal growth and advancement.

Responsibilities

Process vendor invoices and match them with packing slips and purchase orders to ensure the facility is not billed for goods it did not receive.
Review incoming invoices and exclude duplicates from payment.
Verify that sales tax is correctly charged or not charged on invoices.
Code and enter invoice information into the AP computer system.
Perform a weekly check run.
Maintain files for invoices and related vendor information.
Interface with vendors as necessary.
Evaluate and remit sales tax returns appropriately.
Perform duties in compliance with applicable laws and facility and corporate policies.
Maintain confidentiality of patient, coworker, and facility information and adhere to HIPAA policy.
Report known or suspected activity that appears to violate laws, rules, regulations, or the SP Code of Conduct.
Fulfill annual mandatory continuing education requirements.
Set priorities, respond to issues requiring a decision, and follow through to achieve desired results.
Assist others and accept additional duties or assignments as needed.