AP Clerk

ABC AUTO PARTS LTD•Longview, TX

About The Position

The AP Clerk provides administrative and clerical services to support accurate and efficient operations. The position reports to the Accounts Receivable Manager and performs daily invoice, paperwork, deposit, statement, and customer-service tasks, while cross-training with other AR employees to provide coverage when needed.

Requirements

Organization skills.
Data entry skills.
General math skills.
Attention to detail and thoroughness.
Ability to sit for long periods of time.
Ability to multitask.
Excellent verbal and written communication skills.
Ability to interact with all levels of management, including senior leadership.

Responsibilities

Check in paperwork from stores daily and pull invoices for scanning.
Scan invoices into the ScanTrax program daily and file them in the warehouse by store and date.
Process daily closeout reports for each store and enter drawer closeout numbers in the over/short spreadsheet.
File paperwork, credit card slips, and deposits daily, ensuring these are closed out by the 5th of each month.
Check the AR department email daily for deposit copies from stores, verify deposit dates, and enter totals into the daily deposit report spreadsheet.
Mail weekly statements each Friday unless a store has requested special mailing instructions.
Mail, fax, or email invoice copies to customers upon request.
Pick up mail from the post office daily.
Take deposits to the bank as needed.
Open lockbox mail and prepare deposits daily; scan checks directly to the bank for processing.
Begin the monthly statement process on the 29th of each month by printing, preparing, and mailing statements to customers.
Answer incoming phone calls as backup to the receptionist and cover the receptionist’s desk during lunch and other absences.
Cross-train with AR employees to cover their areas during absences.
Communicate effectively with store groups and outside departments, help others, recognize employee achievements, and contribute to a positive workplace.
Follow the dress code and attend applicable company functions and meetings.
Follow emergency and accident procedures and report unsafe practices.