AP Clerk- Contract

XNRGY Climate Systems•Mesa, AZ

About The Position

XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems. We are focused on research and energy development, contributing to the reduction of carbon footprint. We are excited to announce the opening of our new technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified Accounts Payable Clerk to join its team. As an Accounts Payable Clerk, you will play a key role in supporting the company’s financial operations by ensuring timely and accurate invoice processing, vendor payments, and expense reconciliation within a fast-paced manufacturing environment. You will partner closely with Purchasing, Receiving, Accounting, and operational teams to maintain financial accuracy, resolve discrepancies, and support overall accounting efficiency and compliance.

Requirements

Bachelor’s degree in Accounting or 5+ years of related Accounts Payable experience
Demonstrated attention to detail with strong analytical and problem-solving skills
Ability to accurately code supplier invoices to appropriate GL accounts while supporting financial reporting integrity
Experience processing high-volume Accounts Payable transactions
Experience working within large ERP accounting systems (EPICOR experience is an asset)
Proficiency with Excel, PowerPoint, and Microsoft Office Suite tools
Strong communication skills and ability to collaborate cross-functionally

Nice To Haves

Experience working within large or high-growth organizations is considered an asset
Participation in company or project startup environments is considered an asset

Responsibilities

Process and verify invoices through 3-way matching in accordance with company policies and procedures
Process weekly supplier payments while ensuring compliance with payment terms and maximizing available discounts
Investigate invoice and purchase order discrepancies and coordinate resolution with Purchasing, Receiving, and vendors
Interact with internal departments to obtain invoice approvals in alignment with the company approval matrix
Communicate professionally with vendors regarding payment status, statement reconciliations, and overdue or missing invoices
Review employee expense reports for policy compliance and calculate applicable recoverable taxes
Reconcile accounts payable sub-ledger accounts and support month-end close activities
Conduct accounting analysis and expense-related research as needed
Record direct disbursements and non-purchase order payments accurately within the ERP system
Support the accounting team with vendor inquiries and accounts payable-related questions
Electronically archive, file, and retrieve invoices and related documentation
Assist with special projects and ad hoc assignments as required