Superior Gas Liquids - AP AR Administrator

Superior Plus Propane Talent Acquisition • Calgary, AB

2d • CA$49,100 - CA$61,350 • Hybrid

About The Position

Reporting to the AP/AR Team Lead, the AP/AR Administrator provides a variety of activities relating to the financial, administrative and clerical services ensuring accuracy and efficiency of operations. The AP/AR Administrator is responsible for managing the payment of invoices and supporting the payment of non-product and freight invoices and employees expenses.

Requirements

• High School Diploma, plus a specialized technical/business course.
• One (1) to three (3) years of full cycle accounts payable experience.
• General knowledge of business and a good business sense.
• Strong analytical and problem-solving skills with attention to detail.
• Well organized, with excellent time management skills.
• Strong computer skills, especially in Microsoft Excel.
• Ability to multitask and handle multiple deadlines and changing priorities.
• Ability to gain the trust and confidence of managers.
• Solid team player with exceptional oral and written communication skills.
• Excellent interpersonal skills with a high level of honesty and integrity.

Responsibilities

• Process vendor invoices in a timely and accurate manner. Verify invoices to ensure that they reflect correct pricing, volume, locations and freight or other charges being sure that the correct G/L code is utilized; ensure that all required documentation and approvals have been obtained for payment of invoices or expenses.
• Follow up with the appropriate internal or vendor contacts to investigate and resolve any errors and discrepancies, or obtain missing documentation or approvals.
• Enter invoices and expense reports into the financial management system and cheque log; prepare and process wire transfers or cheque runs to perform payments within established timelines.
• Monitor vendor accounts daily to ensure payments are always up-to-date.
• Generate and accurately distribute customer invoices in a timely manner by entering transaction data into the financial management system and submitting invoices for management approval.
• Verify sales transactions to ensure that they reflect correct load dates, pricing, volume, locations and freight or other charges.
• Follow up with the appropriate internal or customer contacts to investigate and resolve any errors and discrepancies.
• Issue cheques to customers within established timelines.
• Respond to internal and external invoicing and billing inquiries in a courteous manner and issue payment confirmation to customers as required.
• Prepare various accounting reports for management, new vendor set up, and vendor re-activation or single cheque run requests.
• Back-up for accounting administration peers.

Benefits

• Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up.
• Access employee assistance program for confidential counseling, mental health support, and various resources.
• Competitive salary package.
• Flexible hybrid work options.
• State-of-the-art tools and technologies.
• Performance-based incentives.
• Comprehensive benefits and retirement plans with matching contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED