AP/AR & Administrative Coordinator (Virtual Assistant)

Sandoval Contracting•San Antonio, TX

1d•Remote

About The Position

Sandoval Contracting LLC is seeking a reliable and detail-oriented Remote AP/AR & Administrative Coordinator (Virtual Assistant) to support our day-to-day financial and administrative operations. This role is responsible for handling accounts payable and accounts receivable tasks, providing phone and email support, maintaining accurate records in QuickBooks, and assisting with general administrative coordination. If you are organized, responsive, and comfortable managing both bookkeeping support and front-line administrative tasks in a fast-paced construction environment, we encourage you to apply.

Requirements

2+ years of experience in bookkeeping, AP/AR, or administrative support
Proficiency in QuickBooks required
Strong written and verbal communication skills
Experience answering phones and handling email-based support professionally
Strong attention to detail and accuracy with financial data
Ability to manage multiple responsibilities and stay organized independently
Reliable internet connection and a professional remote work setup required

Nice To Haves

Experience in construction or contractor-related environments is a plus
Familiarity with JobTread and/or BuilderTrend is a plus

Responsibilities

Manage accounts payable and accounts receivable processes accurately and on time
Record and maintain financial transactions in QuickBooks
Monitor invoices, payments, outstanding balances, and vendor records
Follow up on receivables and assist with collections communication as needed
Answer incoming phone calls professionally and direct inquiries appropriately
Provide email support to clients, vendors, and internal team members
Assist with data entry, document organization, and general administrative support
Maintain accurate digital records and ensure documentation is up to date
Coordinate with internal team members regarding billing, payments, and administrative needs
Support office systems and workflows to help improve organization and responsiveness