Analyst I/II (Airport)

City of San Jose•San Jose, CA

5d•Onsite

About The Position

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to work. The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. Fueled by a culture of innovation, San José Mineta International Airport (SJC) is the Bay Area's easiest and most dependable Airport due to its medium size, simple layout, temperate climate and location. SJC is located just minutes from downtown San José–the Bay Area’s largest city and the Capital of Silicon Valley. SJC is a self-supporting enterprise owned and operated by the City of San José. In 2023, SJC welcomed more than 12 million passengers and was rated the Best Midsize Airport in the U.S. by Wall Street Journal. SJC currently offers nonstop service to more than 40 domestic and international destinations. The Airport’s two fixed-base operators, as well as several corporate aviation tenants, serve the business aviation needs of Silicon Valley; corporate and general aviation traffic represents more than a quarter of aircraft operations at SJC. In 2024, SJC celebrated 75 years of connecting the Bay Area with the world.

Requirements

A Bachelor's Degree from an accredited college or university.
Two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources (for Analyst II).

Nice To Haves

Knowledge of and strong experience in the City’s financing, budgeting, and accounting practices.
Ability to research/analyze data and prepare reports and recommendations.
Knowledge of and strong experience in the City’s Financial Management System (FMS), including the analysis of on-line information, report generating, cash/journal voucher preparation.
Knowledge of creating reports using pivot tables to track expenditures and communicating findings to relevant stakeholders.
Ability to present oneself clearly and concisely, both orally and in written documents.
Knowledge of contract administration, including requisition processing and encumbrance adjustments and liquidations.
Detail oriented and the ability to handle multiple tasks.
Ability to use automated data processing applications to compile and analyze data and present information.
Possession of very strong organizational skills.
Ability to work well with others in a collaborative team setting.
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Customer Service – Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Responsibilities

Support the development, monitoring, reporting and administration of the Airport’s annual operating budget.
Produce monthly Airport Activity Statistics reports.
Serve as a liaison for coordination of the budget and financial information between multiple stakeholders including the City’s Budget Office, Airport’s Capital budget team, and Airport Division budget analysts.
Manage a variety of financial and administrative functions, including, but not limited to, processing requisitions, encumbrances, and liquidations, monitoring and tracking expenditures, developing profit and loss statements, and generating financial and written reports for a variety of internal and external stakeholders.
Develop and monitor the Airport’s Operating Budget, including updating a variety of tracking spreadsheets and reports using Excel, SAP BI, and Cayenta FMS.
Analyze financial data and reports for trends, ensuring accuracy and clarity.
Review and generate monthly airport activity reports and charts, including updating an internal Power BI dashboard.
Prepare and review written reports during various phases of the budget development cycle for distribution to Airport staff, City Budget Office, and other external stakeholders.
Perform fiscal management tasks including review/approval of requisitions and encumbrances, generation of Journal/Cash Vouchers in Cayenta FMS, and submitting operating viscode requests for all Airport divisions.
Edit City Council memos as needed.
Support the development, monitoring, reporting and administration of the Division’s annual operating budget and capital budget.
Track and enforce timely delivery of budget status reporting within the Division.
Manage the day-to-day capital budget processes, including but not limited to assisting program and project managers with fiscal and budgeting aspects and monitoring and reporting expenditures.
Support the fiscal and administrative functions of the division such as ordering/manage office supplies for the division, assist with new hire set up, processing invoice payments, encumbrances, requisitions, accruals, procurement renewals, monitoring, and tracking service orders.
Coordinate with internal staff to assist with special requests, processes, and analysis.
Develop and monitor Capital Budget and Capital Improvement Program.
Research and analyze data.
Prepare and provide oral and written reports to and assist project managers with tracking of appropriation expenditures and balances.
Perform contract management (fiscal responsibilities), including review/approval of invoices; review/approval of contract change orders; review and approval of task orders; ensure encumbrance balances and adjustments.
Manage and place orders for office supplies for the division.
Assist with new hires and ensure all division-related requirements are completed.