Analyst, Billing & Invoices

Toyota • Plano, TX

3d

About The Position

The Billing & Invoices Analyst analyzes accounting transactions to ensure compliance with internal controls and accounting policies. The role serves as a Travel & Expense (T&E) subject matter expert, supports Accounts Payable and Accounts Receivable functions, and maintains vendor data. The analyst also prepares reports, helps analyze and resolve transaction discrepancies, and recommends improvements to policies and procedures.

Responsibilities span procure-to-pay processes and vendor maintenance. The position processes invoices and prepares billing files; reviews T&E expenses for policy compliance and accurate audit determinations; manages audit documentation, requests, inquiries, issues, and exceptions; and contributes to reporting, research, analysis, and project or enhancement testing. The analyst maintains vendor information in SAP, reviews vendor change requests, and compiles materials for audits.

Requirements

• Bachelor’s degree or equivalent work-related experience.
• At least 3 years of experience in a fast-paced, complex billing and payment environment.
• Experience analyzing large data sets.
• Experience with controls and risk management over billing and payment processes.
• Experience with general accounting and internal controls related to accounts payable and accounts receivable.
• Experience communicating across all levels of an organization with internal and external stakeholders, including executive management.
• Experience working with vendor data maintenance.

Nice To Haves

• Prior experience with SAP, SAP Analysis Office (AO), Emburse, Appzen, or Ariba.
• Strong MS Excel skills, including advanced functionality such as VLOOKUP and pivot tables.
• Previous experience on process and system improvement projects.
• Ability to adapt easily to changing priorities.

Responsibilities

• Process invoices and prepare billing files.
• Review Travel & Expense (T&E) expenses against company policies to support accurate audit determinations and compliance.
• Update audit documentation and manage audit requests.
• Review trends and analysis to identify irregularities that need to be communicated to management.
• Manage issues and exceptions, including root-cause analysis and resolution.
• Create and maintain desktop procedures.
• Provide project and enhancement support and testing.
• Prepare monthly metrics and reporting packages.
• Provide standardized and non-standardized research, analysis, and recommendations, and offer input and advice to internal and cross-functional business teams.
• Manage travel and expense inquiries and communicate compliance violation notices to ensure timely resolution.
• Ensure the accuracy, integrity, and compliance of vendor data within SAP.
• Manage and review daily vendor change requests.
• Compile support for annual and ad-hoc audits.

Benefits

• Professional growth and development programs.
• Tuition reimbursement.
• Team Member Vehicle Purchase Discount.
• Toyota Team Member Lease Vehicle Program, if applicable.
• Comprehensive health care and wellness plans for the employee’s entire family.
• Toyota 401(k) Savings Plan with a company match and an annual retirement contribution, if applicable.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools, and more.
• Tax-advantaged accounts, including Health Savings Account, Health Care FSA, and Dependent Care FSA.
• Relocation assistance, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level