Alumni Relations Data Management Specialist

CRISTA Resources•Shoreline, WA

11d•$32 - $39

About The Position

The Alumni Relations Data Management Specialist manages, maintains, analyzes, and leverages King’s Schools alumni data to support alumni engagement, communications, events, marketing, and fundraising, including upcoming capital campaigns. The role works with the Alumni Relations team and stakeholders to develop meaningful programs, strategies, and actionable insights that strengthen alumni connections and support donor cultivation. The specialist manages alumni data processes and infrastructure, maintains data quality and database performance, researches missing information, and supports secure, reliable integrations among Salesforce, FACTS, and related systems. The role also develops reporting and communication lists, recommends database configuration changes, trains users, and serves as the primary data resource for the Alumni Relations team. The position requires alignment with CRISTA Ministries’ Christian mission, values, Statement of Faith, and Christian Community Representative Commitment.

Requirements

Bachelor’s degree from an accredited college or university recognized by the U.S. Department of Education, or equivalent; relevant work experience may substitute year for year.
2–5 years of experience in data management and analysis.
Experience with CRM systems and alumni databases, such as Salesforce; familiarity with account management, data hygiene, and reporting.
Strong interpersonal and communication skills, with the ability to engage effectively with alumni, volunteers, and community members.
Ability to manage multiple projects and work collaboratively across several departments.
Passion for King’s Schools and Christian education.
Knowledge of Microsoft Office suite.
Knowledge of Salesforce or a similar CRM.
Strong work ethic and service-oriented mindset.
Research, technical, analytical, and organizational skills.
Ability to translate business needs into reliable database solutions.
Attention to detail.
Ability to pass background checks relating to the DSHS Secretary’s List of Crimes and Negative Actions (WAC 388-113).
Belief that Jesus Christ is Lord and Savior and commitment to continued Christian spiritual growth.
Prayerfully seeks God’s will and participates in ministry and spiritual practices with staff and colleagues.
Affirms, aligns with, and supports CRISTA’s Statement of Faith and Christian Community Representative Statement/Commitment.
Conducts themselves in a manner consistent with CRISTA’s mission, vision, Statement of Faith, and Christian Community Representative Commitment; demonstrates CRISTA leader values.

Nice To Haves

King’s School alumnus.

Responsibilities

Support the Alumni Relations team in deepening connection and engagement across the King’s Schools alumni community.
Provide data that helps drive alumni engagement and financial support, particularly in relation to upcoming capital campaigns.
Support alumni fundraising activities and collaborate with stakeholders on fundraising opportunities.
Help strategize communications that align with alumni interests and areas of involvement during their time at King’s Schools.
Participate in creative and strategic planning meetings for campaigns and projects.
Develop and deliver actionable insights with the Director of Alumni Relations and key stakeholders to support engagement, development, events, and outreach.
Analyze alumni data to identify opportunities for connection, engagement, relationship development, and donor cultivation.
Conduct alumni research, implement data-rich processes, and prepare reports and lists for analysis and communications.
Manage alumni data processes and infrastructure supporting events, marketing, communications, outreach, relationship building, and donor cultivation.
Establish and enforce data quality standards; maintain accurate, complete, current, and consistent alumni records.
Contact alumni to obtain and maintain accurate contact information and strengthen engagement with the school community.
Work with the RA Data Team to find and obtain missing alumni information using appropriate research tools, websites, and applications.
Serve as the primary data liaison between the Alumni Relations team, King’s IT, and the RA Data Team; troubleshoot issues and identify opportunities to improve system integration and functionality.
Design, implement, and maintain data collection and reporting protocols in Salesforce with the RA Data Team, applying technical judgment and system architecture best practices.
Assess and recommend custom fields, page layouts, objects, and record types that meet evolving Alumni Relations needs while keeping solutions maintainable.
Analyze, troubleshoot, and optimize data integrations with the RA Data Team and King’s IT to ensure effective, secure data exchanges among FACTS, Salesforce, and related systems.
Collaborate with the Alumni Relations team and RA Data Team to design, develop, and deliver complex reports.
Generate and manage accurate mailing and email lists for alumni communications, events, and outreach in accordance with organizational communication guidelines.
Lead user training for the Alumni Relations team on new features, security protocols, and data-entry standards.
Serve as the primary data technical resource for the Alumni Relations team, resolving data issues and enhancing system functionality.
Conduct work that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith, and Christian Community Representative Commitment.