Alumni Relations Data Management Specialist

CRISTA Ministries•Shoreline, WA

10d•Onsite

About The Position

The Alumni Relations Data Management Specialist manages, maintains, analyzes, and leverages King’s Schools alumni data to support alumni engagement, communications, events, marketing, and fundraising, particularly in relation to upcoming capital campaigns. The specialist works with the Alumni Relations team to develop meaningful programs and strategies and provides actionable insights to support engagement, development, events, and outreach. The role oversees alumni data processes and infrastructure, maintains data quality and accurate records, and develops reporting and data protocols in Salesforce in collaboration with the RA Data Team. It also serves as the primary data liaison for the Alumni Relations team, King’s IT, and the RA Data Team, supporting system integrations, troubleshooting, reporting, user training, and reliable database solutions. The position is located in Shoreline, Washington, and is full time.

Requirements

Bachelor’s degree from an accredited college or university recognized by the U.S. Department of Education, or equivalent; relevant work experience may substitute year for year.
2–5 years of experience in data management and analysis.
Experience with CRM systems and alumni databases, such as Salesforce; familiarity with account management, data hygiene, and reporting.
Strong interpersonal and communication skills, with the ability to engage effectively with alumni, volunteers, and community members.
Ability to manage multiple projects and collaborate with several departments.
Passion for King’s Schools and Christian education.
Knowledge of Microsoft Office and Salesforce or a similar CRM.
Strong work ethic; ability to handle concurrent projects and collaborate within diverse teams and across departments.
Research, technical, analytical, and organizational skills.
Service-oriented mindset and ability to translate business needs into reliable database solutions.
Attention to detail.
Ability to pass background checks relating to the DSHS Secretary’s List of Crimes and Negative Actions (WAC 388-113).
Committed Christian faith, including belief that Jesus Christ is Lord and Savior, dedication to continued spiritual growth, and alignment with CRISTA’s Statement of Faith and Christian Community Representative Statement.

Nice To Haves

King’s School alumni.

Responsibilities

Support efforts to deepen connection and engagement across the King’s Schools alumni community.
Provide data to help drive engagement and financial support among alumni, their families, and friends, especially for upcoming King’s Schools capital campaigns.
Support alumni-related fundraising activities and collaborate with stakeholders on fundraising opportunities.
Develop communications strategies aligned with alumni interests and areas of involvement while attending King’s Schools.
Participate in creative and strategic planning meetings for campaigns and projects.
Develop and deliver actionable insights with the Director of Alumni Relations and key stakeholders to support alumni engagement, development, events, and outreach.
Analyze alumni data to identify opportunities for connection, engagement, relationship development, and donor cultivation.
Conduct alumni research, implement data-rich processes, and prepare reports and lists for analysis and communications.
Manage alumni data processes and infrastructure supporting events, marketing, communications, outreach, relationship building, and donor cultivation.
Establish and enforce data quality standards and maintain the integrity and effectiveness of alumni data and database performance.
Ensure alumni records are accurate, complete, current, and consistent across contact information, graduation details, engagement, events, volunteering, communications, interests, and relationship notes.
Engage proactively with alumni to obtain and maintain accurate contact information and strengthen engagement with the school community.
Develop and execute strategies with the RA Data Team to identify and obtain missing alumni information using appropriate research tools, websites, and applications.
Serve as the primary data liaison between the Alumni Relations team, King’s IT, and the RA Data Team; troubleshoot issues and identify opportunities to improve system integration and functionality.
Design, implement, and maintain advanced data collection and reporting protocols in Salesforce with the RA Data Team.
Apply technical judgment and knowledge of system architecture and best practices.
Recommend custom fields, page layouts, objects, and record types to meet evolving Alumni Relations needs while ensuring maintainable solutions.
Analyze, troubleshoot, and optimize integrations with the RA Data Team and King’s IT to support effective, secure, and reliable data exchanges across FACTS, Salesforce, and related systems.
Collaborate with Alumni Relations colleagues and the RA Data Team to design, develop, and deliver complex reports using data modeling and analytical skills.
Generate and manage accurate mailing and email lists for alumni communications, events, and outreach in accordance with organizational guidelines.
Lead user training for the Alumni Relations team on new features, security protocols, and data entry standards.
Serve as the Alumni Relations team’s primary data technical resource, resolving data issues and improving system functionality.
Conduct work in a manner that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith, and Christian Community Representative Commitment.