Alumni Affairs Coodinator
About The Position
The Alumni Affairs Coordinator acts as the primary staff liaison to alumni and other constituencies, providing support for Alumni Affairs initiatives, programs, and events. The coordinator ensures timely processing of donor gifts through Advancement Services and reports to the Director of Alumni Relations & Annual Giving. The role coordinates all aspects of the Office of Alumni Affairs, including alumni programs, volunteers, memberships, events, records, and the office webpage. It works closely with campus departments and the Alumni Association to provide effective service and maintain accurate alumni information. The coordinator also supports cultivation and stewardship activities intended to strengthen alumni engagement and encourage contributions to the University.
Requirements
- Bachelor’s degree in Public Administration, Business Administration, Public Relations, Marketing, or a closely related field.
- Two years of previous experience in event planning and coordinating.
- Proficiency in Microsoft Office software.
- Excellent written and oral communication skills.
- Good organizational skills and attention to detail.
- Ability to establish and maintain good public relations and effective working relationships.
- Skill in planning and directing special events and fundraising activities.
- Ability to work effectively amid multiple and often conflicting demands, requiring strong time-management skills.
Responsibilities
- Coordinate all aspects of the Office of Alumni Affairs.
- Use the Banner Finance system to create requisitions and approve department budget items.
- Work cooperatively with campus departments to provide excellent customer service to constituents.
- Coordinate cultivation and stewardship events, including class reunions, Founder’s Day, and special events recognizing milestones.
- Assist with special event ceremonies.
- Serve as staff liaison for alumni programs, events, and meetings.
- Assist with planning, coordinating, and overseeing events.
- Identify and cultivate alumni who may make an initial financial contribution to the University or refer major gift prospects to the development office.
- Coordinate alumni volunteers and graduate assistants.
- Work with the Alumni Association on new and renewed memberships, chapter reporting, and membership paraphernalia.
- Ensure the Alumni Association database is up to date.
- Send updated alumni data continuously to the Advancement Services Research/Applications Specialist.
- Maintain the Office of Alumni Affairs webpage.
- Ensure timely processing of donor gifts through Advancement Services.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
