Project Coodinator

Keel•Saginaw, MI

About The Position

The Project Coordinator supports Project Managers and the Program Management Office (PMO) by coordinating day-to-day project activities, maintaining schedules, tracking deliverables, managing documentation, and facilitating communication across cross-functional teams. The role helps keep projects organized, visible, and progressing in alignment with scope, schedule, budget, and quality expectations. It provides broad support across PMO functions, including project controls, operational visibility, schedule reporting, and coordination across multiple active programs. Designed as an entry point into the PMO, this position builds core project management competencies through exposure to PMO processes, tools, financial controls, operational rhythms, and cross-functional interactions. It offers a structured pathway toward increasingly complex project responsibilities.

Requirements

Associate degree in business management, engineering, finance, or a related field from an accredited college, university, or technical school; or two years of successful related experience or training in engineering, finance, or manufacturing management; or an equivalent combination of education and experience.
At least two years of experience in a manufacturing, production, or project-driven environment.
Working knowledge of project management fundamentals, including scheduling, critical paths, resource planning, and risk tracking.
Basic understanding of earned value principles and project financial reporting.
Experience working with ERP systems.
Proficiency in Microsoft Office.
Microsoft Project proficiency.
Strong organizational skills and the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills, including experience supporting Project Managers and leadership teams.
High attention to detail and accuracy in a fast-paced environment.
Ability to travel occasionally between facilities and customer sites as needed.
May be required to stand, walk, sit, reach, pull, push, climb or balance, stoop, or kneel regularly; may lift or carry up to 50 pounds. Loads exceeding 50 pounds require mechanical means.

Nice To Haves

CAPM certification preferred.
Experience with IFS ERP systems preferred.
Smartsheet experience.
Power BI experience.

Responsibilities

Support Project and Program Managers in planning, executing, tracking, and closing projects.
Coordinate resources, meetings, and communications across functional teams.
Track project metrics, including schedules, deliverables, risks, assumptions, dependencies, and milestones.
Prepare and maintain project status reports, dashboards, and presentations for internal and external stakeholders.
Maintain accurate, current project documentation in accordance with PMO standards.
Maintain project schedules, task lists, and milestone trackers in alignment with approved plans.
Assist in identifying schedule risks, gaps, and conflicts, and escalate concerns appropriately.
Work with PMO data and analytics teams to update and maintain dashboards and performance metrics.
Create simplified schedule visualizations from Integrated Master Schedules, showing owners, due dates, status, and financial implications.
Support deployment and maintenance of visual management systems in shop-floor and operational areas.
Track project costs, labor hours, work orders, and customer invoicing requirements.
Support earned value tracking by validating reported progress against work performed.
Audit project data, spreadsheets, and reports for accuracy and resolve discrepancies.
Support cashflow forecasting and milestone invoicing by validating data, tracking planned versus actual invoice dates, and coordinating updates with Project Managers.
Facilitate recurring tactical meetings and support cross-functional accountability and follow-through.
Help Project Managers and leadership prepare communications, updates, and cross-functional alignment materials.
Ensure project activities align with contract requirements, quality procedures, and PMO standards.
Support continuous improvement by identifying inefficiencies and lessons learned.
Uphold safety, quality, and ethical standards in project activities.
Support PMO standardization across regions by sharing tools, templates, best practices, and process improvements with peer Project Coordinators.
Perform other related duties as assigned.