Alarm Program Coordinator

City of National City•National City, CA

12d

About The Position

The National City Fire Department is hiring a full-time Alarm Program Coordinator. Under general supervision and direction, the position coordinates, organizes, and performs office administration and clerical duties associated with the City's alarm ordinance program, along with other related duties as required. This is a single position responsible for coordinating the City’s alarm program in the Police and Fire departments. The position may supervise volunteers or staff assigned to the program on a temporary basis. It is a limited-term position funded from program proceeds, and its continuation and number of hours worked depend on funds generated by the program. The coordinator works according to the alarm ordinance and established procedures; handles program records, correspondence, reports, billing, payments, and basic fiscal recordkeeping; provides information about the ordinance and procedures to the public and staff; and performs related office and administrative tasks. A typical candidate has a high school education, including or supplemented by courses in office practices and computer operation, and one year of office experience operating computers and related software.

Requirements

Any combination of training and experience that is likely to provide the required knowledge, skills, and abilities may qualify.
A typical qualifying background is high school graduation, including or supplemented by courses in office practices and computer operation.
A typical qualifying background includes one year of office experience operating computers and related software.
Knowledge of modern office practices, procedures, and methods; recordkeeping methods; correct English usage, spelling, and punctuation; Police Department and/or Fire Department operations; basic municipal government functions and organization; and computers and programs.
Ability to communicate effectively orally and in writing; use word processing equipment efficiently; perform arithmetic calculations; exercise some independent judgment and make sound decisions according to established procedures; prepare clear and comprehensive reports; and establish and maintain effective working relationships with staff at all levels and the general public.
No licenses, certifications, or special requirements.

Responsibilities

Coordinate the alarm program according to the ordinance and established procedures.
Use computers and related software to input or download information.
Type correspondence, forms, reports, requisitions, and other related material.
Compile information and reports requiring general knowledge of Police Department functions and procedures.
Collect information for public or department use.
Compile, tabulate, and check statistical data.
Maintain files, cards, mailing lists, and other records.
Prepare billing statements, collect payments, and maintain transaction records.
Receive, record, and account for money.
Answer telephone calls and provide information about the alarm ordinance and procedures to the public and staff.
Use word processing equipment to store and retrieve information and prepare correspondence and reports.
Perform basic fiscal recordkeeping for financial and cost records.
Recommend procedural changes.
Operate standard office equipment.
Perform other related work as required.