Aircraft Parts & Materials Specialist
About The Position
The Aircraft Parts & Materials Specialist maintains accurate inventory and supports the control, storage, issue, return, and movement of aircraft parts and materials in an FAA Part 145 repair-station environment. The position supports inventory accuracy, material traceability, work-order readiness, cores, rotables, receiving, shipping, and other Materials Department functions. This is an hourly, full-time, onsite role reporting to the Materials Lead and working closely with Procurement, Planning, Maintenance, and Quality. The specialist manages inventory records in Quantum MX, performs counts and reconciliations, investigates discrepancies, and supports inventory replenishment and item-master accuracy. The role issues, returns, stages, and kits materials for authorized work orders while preserving traceability among physical parts, inventory records, work orders, and supporting documents. The position reviews and maintains material traceability documentation, including Certificates of Conformance (CoC) and FAA Form 8130-3, and supports audits and correction of records. It also tracks cores and rotable components, assists with receiving, shipping, warehouse organization, tool-room and calibration inventory as needed, and follows applicable FAA Part 145, company quality, inventory-control, and material-handling procedures. Employment is contingent on successful completion of a pre-employment background check; some positions may require drug testing.
Requirements
- Three or more years of aviation materials, inventory, warehouse, parts, or supply-chain experience.
- Experience performing inventory transactions, cycle counts, and discrepancy research.
- Experience reviewing aircraft material records and traceability documentation.
- Strong attention to detail and organizational skills.
- Experience using an ERP or inventory-management system.
- Proficiency with Microsoft Office.
- Ability to safely lift, move, and store aircraft parts and materials.
Nice To Haves
- FAA Part 145 or Part 135 experience.
- Experience with Quantum MX.
- Knowledge of Certificates of Conformance, FAA Form 8130-3, and aircraft-parts traceability requirements.
- Experience with serialized parts, cores, rotables, repairable components, and exchanges.
- Experience with shelf-life, HAZMAT, tooling, and calibration controls.
- Forklift certification or the ability to become certified.
Responsibilities
- Maintain accurate aircraft parts and materials inventory in Quantum MX; perform cycle counts, physical inventories, and reconciliations.
- Research and resolve inventory discrepancies, quantity differences, location errors, and inaccurate or duplicate item-master records.
- Maintain accurate part numbers, descriptions, units of measure, alternate part numbers, serial and lot numbers, and bin locations; support min/max levels and stock-replenishment recommendations.
- Identify excess, obsolete, unidentified, or slow-moving inventory and maintain organized, properly identified storage locations.
- Issue aircraft parts and materials to authorized work orders; process returned, unused, repairable, and unserviceable material.
- Verify part number, quantity, condition, serial number, lot number, and required documentation during issue and return transactions.
- Maintain traceability between physical parts, Quantum MX records, work orders, and supporting records; stage and kit materials for maintenance requirements.
- Support parts-counter requests, provide material-status updates, and assist with transfers between locations and operating sites.
- Ensure parts are supported by required traceability documentation, including CoCs, FAA Form 8130-3, packing slips, and receiving records.
- Review, upload, and maintain traceability documents in Quantum MX or the designated records system; report mismatches and support correction of historical records.
- Prevent issuance of parts when required documentation is missing, incomplete, mismatched, or questionable; support internal, customer, Quality, and FAA audits involving material records and traceability.
- Maintain accurate location, condition, serial number, and status records for cores and rotable components; identify, segregate, and move repairable parts.
- Coordinate with Procurement on components requiring repair, overhaul, exchange, inspection, or return; track removed components through service shipment or return to inventory.
- Keep cores and rotables linked to the correct work order, removal information, inventory record, and applicable documentation; support core returns and inventory reconciliation.
- Assist with receiving, shipping, warehouse organization, material movement, and tool-room and calibration inventory activities when required.
- Verify that materials are properly labeled, stored, identified, and protected; maintain serviceable, unserviceable, quarantine, shelf-life, and HAZMAT segregation requirements.
- Follow FAA Part 145, company quality, inventory-control, and material-handling procedures; segregate and report damaged, expired, unidentified, improperly documented, or nonconforming material.
- Work with Quality and Procurement to resolve documentation and traceability discrepancies before material is accepted or issued.
- Safely lift, move, and store aircraft parts and materials.
Benefits
- Competitive compensation and benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
