Agent Assistant

Marcus & Millichap•Palo Alto, CA

4d•Onsite

About The Position

Marcus & Millichap is seeking a motivated and detail-oriented Agent Assistant to support a top-performing Senior Real Estate Agent in their Palo Alto office. This full-time role involves a wide range of administrative duties, requiring strong organizational, communication, and problem-solving skills. The ideal candidate is a quick learner, proactive, and committed to a team-oriented environment.

Requirements

Proficient use of Microsoft Word and Power Point
Solid understanding of Microsoft Excel and a familiarity with spreadsheet formulas
Proven ability to work effectively in a team environment with associates
Capability of effective planning and priority setting
Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
Prior administrative experience in a sales group essential

Nice To Haves

Real estate, legal or financial services industry experience preferred
Flexible attitude with the willingness to take on new projects
Highly service-oriented individual with the ability to work well as part of a team
Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility
Excellent organizational, written, verbal and interpersonal communication skills

Responsibilities

Create spreadsheets and data tables in both Word and Excel
Databasing
Support all marketing initiatives, including coordination and dissemination of sales reports and client correspondence
Provide telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages
Use of good judgment with both internal and external clients
Maintain calendar and all scheduling; planning and preparation for all meetings
Support sales team as needed
Ensure proper flow of information, pursuing detailed follow-through, as necessary
Perform related duties as assigned