Agency Intern Office and New Business Marketing Support

LaVoie Strategic Communications, Inc.•Boston, MA

1d•Hybrid

About The Position

The Agency Intern supports LaVoieHealthScience’s office management and new business and marketing initiatives. This is a three-month internship, initially 40 hours per week, with the possibility of extension. The intern is required to work onsite at the Boston office at One Boston Place Tuesday through Thursday, 9:00 a.m. to 5:30 p.m.; flexible work-from-home options are also available. Applicants must be Massachusetts residents or attend an accredited college or university in Massachusetts. They must be enrolled in a four-year college or university and have completed at least their freshman year by the semester before the internship, or have graduated within the past year. LaVoieHealthScience is a strategic, integrated communications firm rooted in the health and innovation markets. It focuses on complex communications challenges and provides strategy consulting, investor relations and corporate communications, public relations, and marketing support for health science innovators.

Requirements

Be a Massachusetts resident or attend an accredited college or university in Massachusetts.
Be enrolled in a four-year college or university and have completed at least freshman year by the semester before the internship, or have graduated within the past year.
Have a strong interest in marketing, new business, administration, operational management, and process improvement.
Demonstrate strong attention to detail.
Work effectively in collaboration.
Be able to manage multiple tasks and constituencies in a complex environment with competing priorities.
Have Office 365 experience, including strong skills in PowerPoint, Word, and Teams.
Have an unflappable personality suited to a fast-paced culture.
Maintain strict confidentiality, especially when supporting C-suite matters.

Responsibilities

Support the Agency’s operations initiatives and the LHS team.
Handle confidential matters with discretion, particularly in support of the C-suite.
Manage day-to-day vendor relationships, including building management and the IT vendor.
Provide onsite IT support in coordination with the external IT provider and assist with the Agency’s IT infrastructure.
Coordinate security clearance with building management.
Assist with credit card reconciliation and expense tracking.
Assist with managing and organizing contractor, vendor, and client agreements.
Create or assist with team and culture-building activities.
Support office management, including ordering supplies, maintaining a clean and professional office, organizing internal client meetings, and responding to other needs.
Assist with onboarding and offboarding new hires and contractors.
Help maintain the ClickTime time management system and client budgets as needed.
Support new business and marketing functions, including the Pipedrive CRM system.
Perform other administrative support for the Agency.