AEC Project Administrator

CHA • Indianapolis, IN

9d • $33 - $36

About The Position

Are you energized by organization, collaboration, and seeing complex projects come together seamlessly? Do you thrive in fast-paced environments where details matter and your coordination skills make a real difference? CHA Consulting, Inc. is seeking an AEC Project Administrator to join our Aviation Team in Indianapolis, IN; Rochester, NY; Cleveland, OH; Providence, RI; Columbus, OH; or Knoxville, TN, where you will play a critical role in keeping airport and aviation infrastructure projects on track, compliant, and moving forward. This is an exciting opportunity to work with experienced project managers, engineers, and external partners while contributing to projects that connect communities and keep people moving.

Requirements

• Associate’s degree in Construction Management, Business Administration, or a related field required; Bachelor’s degree preferred
• Minimum of 5 years of experience in project administration, coordination, or project management roles in the A/E/C industry required
• Strong understanding of construction administration and project lifecycles with the ability to interpret project documentation such as contracts, specifications, and schedules
• Proficiency with Microsoft Office Suite and project management tools (e.g., Deltek, Procore)
• Knowledge of office management systems and procedures
• Strong organizational, communication, planning, and documentation skills with keen attention to detail
• Ability to manage multiple priorities independently while collaborating across teams

Nice To Haves

• Familiarity with RFIs, submittals, and change order processes is a plus
• Knowledge of state statutes for public bidding of construction projects

Responsibilities

• Independently manage administrative and documentation workflows for aviation projects, ensuring alignment with scope, schedule, and budget
• Coordinate complex project documentation including bid packages, RFIs, submittals, change orders, technical records, correspondences, contracts/subcontracts, and meeting minutes
• Assist with specification schedules and assignments and collaborate with project team leadership on specification needs and updates
• Serve as a key point of contact between project managers, contractors, vendors, and internal teams to support clear communication
• Monitor project schedules and financial tracking tools, proactively identifying risks, trends, and variances
• Support procurement and contract administration activities, including vendor onboarding and audit-ready documentation
• Facilitate project meetings by preparing agendas, tracking action items, and ensuring timely follow-up
• Contribute to continuous improvement of project administration tools, templates, and processes
• Provide administrative and operational support including assisting project managers with professional license applications, document management, travel arrangements, and meeting set up

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree