Part-Time Advancement Events Manager - Holy Cross School

Archdiocese of New Orleans•New Orleans, LA

33d

About The Position

The Advancement Events Manager is responsible for the smooth execution of designated fundraising events from conception to completion, including planning, coordinating, marketing, promoting, and executing current and future fundraising events and activities. The Advancement Events Manager leads efforts to present engaging and successful fundraising events and is responsible for all aspects of assigned events from beginning to end, including strategic planning, budgeting, scheduling, implementation, execution, and analysis. In addition, this role manages all fiscal aspects of the event, including monitoring revenues and expenses, and maximizing proceeds. This role collaborates closely with colleagues, committee members, volunteers, and other internal and external partners for each event. The Advancement Events Manager is assigned the lead role of many events; other events may be supported in a co-lead or alternative role. Some of the events this position will manage include the annual Gold and Blue Gala, Donor Receptions, among others. The Advancement Events Manager will also assist with specific Alumni Relations Events as approved by the Director of Advancement. The Advancement Events Manager reports to the Advancement Director and works closely with the entire AARCO team (Advancement, Alumni Relations, and Communications team who reports to the Assistant to the President for Advancement, Alumni Relations, and Communications. Ideal candidates will be committed to Holy Cross School's Mission, purpose, and culture with excellent ability to be a positive ambassador and advocate for the school. This is a twelve-month position with expectations to work approximately 20 hours per week. Flexible hours as needed, including evenings and weekends to support school needs and events. All advancement fundraising, alumni, donor events managed through the Advancement Office are under the purview of the Director of Advancement. The Advancement Events Manager is responsible for the planning, coordination, and execution of approved events and initiatives, but all event concepts, budgets, timelines, sponsorship opportunities, contracts, and major event decisions must receive prior approval from the Director of Advancement and align with the strategic goals of the Advancement Office.

Requirements

Bachelor's degree in relevant field preferred
3+ years of proven fundraising event planning and management experience
Experience managing budgets, projecting costs, and negotiating.
Experience in Event Planning Software
Flexibility to work evenings and weekends as needed.
Strong organizational and multitasking abilities
Ability to think strategically with deep knowledge of all aspects of events planning and management including associated marketing, catering and financial management skills.
An energic leader with excellent communication and interpersonal skills with demonstrated ability to work effectively in a collaborative manner.
Excellent communication and negotiation skills
Budgeting and project management skills
Creativity and problem-solving mindset
Proficient computer skills with knowledge of event tech software (One Cause/Bid Pal) and Microsoft Office applications, specifically Microsoft Outlook, Excel: PIVOT tables and Microsoft Word: Mail Merge.
A continuous learner with a demonstrated commitment to innovation and improvement.
Ability to communicate and collaborate with all AARCO team members and is transparent in all business with Director of Advancement and Asst. to the President for AARCO.

Responsibilities

Present event concepts, timelines, budgets, sponsorship plans, vendor selections, and event recommendations to the Director of Advancement for review and approval prior to implementation.
Develop comprehensive plans and timelines for events.
Oversee the production of events, including content development, venue selection, site visits, collateral materials, RSVP management, catering, volunteer coordination, and event-day logistics.
Collaborate with Communications team regarding event publicity.
Research and implement new event opportunities to raise revenue and increase awareness of Holy Cross School.
Revenue and NET Revenue Goal setting with Advancement Director in July of each year for the new Academic Year.
The Events Manager is expected to maintain a weekly work schedule aligned with the priorities of the Advancement Office. Weekly schedules for the upcoming week must be submitted to the Director of Advancement in advance for review and approval. All vacation requests, personal leave requests, and planned absences are subject to prior review and approval by the Director of Advancement.
All contracts, vendor commitments, and expenditures must be reviewed and approved by the Director of Advancement before execution.
Source, negotiate, and coordinate with suppliers, venues, contractors, and vendors.
Prepare, manage, and monitor budgets, ensuring costs stay within limits while maximizing impact.
Oversee related event solicitation processes.
Work with Advancement team to generate support and sponsorship opportunities for events and projects.
Develop, cultivate, manage, and provide leadership to event volunteers, chairpersons, committee members, event personnel, and other individuals.
Ensure all event-related activities, communications, sponsorship opportunities, and committee initiatives are consistent with the strategic priorities and directives established by the Director of Advancement.
Conduct and oversee setup, troubleshoot issues in real time, and ensure smooth operations during the event.
Maintain strong communication with stakeholders to align expectations and deliver exceptional experiences.
Evaluate event success and prepare reports for future improvements.
Perform other duties as assigned by the Director of Advancement.