Advancement Associate, Special Events
About The Position
The Special Events Advancement Associate supports the Office of Special Events by providing front-line customer service and administrative assistance. The role serves as the office receptionist, managing the Special Events email and main phone line, office administrative details, equipment and inventory, and meeting coordination and scheduling. The position also assists with invoice processing, travel booking, budget reconciliation, file retention, and records management. Event-related duties include assisting with preparation and post-event procedures, tracking RSVPs, and providing on-site support as needed. Other projects may be assigned.
Requirements
- Demonstrated experience providing administrative support to multiple individuals in an academic or professional office setting.
- Ability to work independently in a fast-paced office, manage multiple assignments, prioritize work, and meet deadlines.
- Proficiency with electronic mail, scheduling, word processing, and spreadsheets.
- Excellent organizational, communication, and interpersonal skills.
- Ability to interact respectfully and comfortably with individuals in a diverse, multicultural environment.
Nice To Haves
- Bachelor’s degree in Business, Management, English, Communication, or a related field.
- Experience with large relational databases such as Blackbaud or Banner.
- Experience providing administrative support to individuals responsible for all aspects of organizing, planning, and budgeting professional events.
- Project management experience to ensure quality completion of projects.
Responsibilities
- Serve as the office receptionist and provide front-line customer service.
- Manage the Special Events email and main phone line.
- Manage administrative details of the office and maintain office equipment and inventory.
- Coordinate and schedule meetings.
- Assist with processing invoices, booking travel, budget reconciliation, file retention, and records management.
- Assist with event preparation and post-event procedures.
- Assist with tracking RSVPs and provide on-site support at events as needed.
- Assist with other projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
