Advancement Coordinator

Southeastern Oklahoma State University • Durant, OK

3d • Onsite

About The Position

The Advancement Coordinator provides administrative, operational, database, fundraising, and event support for the Office of University Advancement. Reporting to the Vice President of Advancement, this mid-level position plays an important role in supporting fundraising initiatives, donor stewardship, advancement services, grant coordination, and foundation operations. The coordinator serves as a key resource for donor database management, gift processing, reporting, constituent communications, and event support. This position requires a highly organized, detail-oriented professional who can maintain confidential information, provide exceptional customer service, and support the university’s philanthropic mission and fundraising goals.

Requirements

• Bachelor's degree from an accredited institution; consideration may be given to candidates currently enrolled in a bachelor's degree program who are nearing completion.
• Strong digital technology aptitude with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with database programs; strong organizational, communication, customer service, and time-management skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Nice To Haves

• Experience with Raiser's Edge NXT or other constituent relationship management (CRM) / relational database programs.
• Experience in higher education, nonprofit organizations, fundraising, or advancement services.
• Experience with donor stewardship, gift processing, event coordination, grant administration, or fundraising operations.
• Knowledge of advancement and foundation best practices.

Responsibilities

• Provide general office and administrative support to Advancement and Foundation staff.
• Prepare correspondence, reports, presentations, meeting materials, and other documents such as templates for donor acknowledgment letters, pledge reminders, receipts, and other donor correspondence.
• Assist with scheduling, calendar management, and project coordination.
• Assist with fundraising activities, donor meeting preparation, and cultivation activities such as event registrations, RSVP tracking, attendee communications, and event organization.
• Protect and maintain the confidentiality of donor, foundation, and university information.
• Perform special projects and other duties as assigned by Advancement and Foundation leadership.
• Enter and maintain donor and constituent records in the advancement database systems.
• Perform data entry, imports, exports, queries, and reporting functions.
• Enter gifts, pledges, event registrations, and other constituent information with a high degree of accuracy and efficiency.
• Generate fundraising, donor, campaign, and membership reports.
• Performs other tasks and special projects assigned by Advancement and Foundation leadership.
• Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time, to complete work in a timely, accurate, and thorough manner, and to follow through conscientiously on assignments.
• Communication and Professionalism: The employee communicates effectively and professionally, both verbally and in writing, with university leadership, colleagues, donors, and individuals inside and outside the university.
• Relationships and Collaboration: The employee works effectively and relates well with superiors, colleagues, and others, exhibiting a professional manner and contributing to a collaborative, service-oriented, and constructive working environment.
• Safety and Compliance: The employee works safely, attends required safety training, and follows applicable safety rules, regulations, and confidentiality standards. In relation to level of NIMS training completed, participates in incident management preparation and performs incident duties as assigned.

Benefits

• university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern.
• 25 paid holidays per fiscal year
• generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave.
• 403(b)
• Health Savings Account
• Flexible Spending Account
• dental
• short term disability
• dependent life insurance
• a variety of ancillary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level