Advancement Database Coordinator

Elijah House Academy•Richmond, VA

6d•$25 - $28•Onsite

About The Position

Elijah House Academy (EHA) is a diverse and Christ-centered school community that currently serves ~200 students, transitional kindergarten through eighth grade. After almost four decades of storied work with the children of Richmond, we are actively growing enrollment. We also recently shifted in pedagogy associated with the renewal of our educational philosophy. Finally, we recently wrapped up a major capital campaign and construction project for a 12,000 square foot multipurpose building. EHA is seeking to fill this open position on our advancement team. The Advancement Database Coordinator is an hourly, administrative support position in the development office whose primary focus is donor data and analytics, donations and its sources, and supporting the Development Manager in communicating print, spoken, and digital pieces to donors as well as with special initiatives including alumni.

Requirements

Agree with the EHA statement of religious beliefs
Embody the mission, vision and values of EHA
Demonstrate an ability to build relationships, communicate and collaborate with our diverse community
Protect EHA privileged information

Nice To Haves

Experience in a development office

Responsibilities

Manage and maintain the CRM (Virtuous) database, including collecting, organizing, and reporting donor data and contact information.
Set up and manage backend CRM configurations such as tags, custom fields, premiums, and project/designation codes.
Identify and resolve incomplete or duplicate profiles to ensure database hygiene.
Configure and monitor online donation forms, campaigns, and fundraising pages.
Process and record all incoming donations (checks, online giving, stock gifts, matches, recurring pledges) and batch/import digital donations.
Generate, print, and mail personalized donor acknowledgment letters and tax receipts.
Administer tax credits (NAP and EISTCP).
Partner with the finance department for monthly financial reconciliations.
Build, automate, and maintain custom reports, queries, and dashboards for leadership and fundraising campaigns.
Generate analytics to evaluate campaigns and ensure proper appeal tracking.
Maintain internal standard operating procedures and train fundraising staff on CRM navigation and data interpretation.
Manage communication systems to donors and work with the development team on data integrity, audience segmentation, and email deliverability.
Order printing materials and supplies, and support the execution of printed and emailed development pieces.
Manage donor relationships and support the Development Manager on special initiatives.
Update development information on the website (limited).
Assist with EHA photography and videos (limited).
Provide database tracking, vendor management, and communication support for the annual gala and Partner Days.
Provide campus support, including assisting a homeroom teacher with morning discipleship and mentoring, and school office subbing (limited).