Advancement Coordinator

University of Toronto • Toronto, ON

4d • Onsite

About The Position

The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto's Faculty of Music offers a supportive community in one of the world’s most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit. Our faculty members include musicians who perform on the world’s most prestigious stages and record for major labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.

Under the direction of the Director of Advancement, the Advancement Coordinator will support the development and delivery of a broad range of advancement initiatives at the Faculty of Music. The role includes assessing needs and contributing to the development and implementation of plans for research and prospect identification, cultivation, solicitation and recognition; drafting donor acknowledgment and recognition communications; generating reports; updating prospect databases and portfolios; alumni relations; maintaining information across digital platforms; and processing donations within the donor managementsystem. As a key member of the Advancement team, the Coordinator will help strengthen philanthropic momentum and play a meaningful role in advancing transformational opportunities at the Faculty of Music. Your work will directly support initiatives that enhance infrastructure, expand student support, and advance innovation across disciplines. Equally important, you will help connect donors to the meaningful impact of their giving to the Faculty of Music.

Requirements

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three (3) years of recent experience in an administrative coordinator or comparable role, with a minimum of one (1) year of demonstrated recent fundraising/advancement experience.
• Experience with fundraising database ARBOR or related database.
• Experience conducting research to support strategy and drive informed outcomes.
• Experience generating/producing a variety of reports from multiple data sources.
• Experience in preparing correspondence for diverse stakeholders.
• Experience in conceptualizing, planning, organizing, executing and evaluating events in an advancement or similar environment.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook), database and fundraising software.
• Excellent communication (written and verbal) and strong interpersonal skills.
• Strong problem solving, organizational and time management skills.
• Superior accuracy and attention to detail.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Ability to take initiative, set priorities and targets, and meet deadlines in a fast-paced, frequently changing environment.

Nice To Haves

• Experience in a post-secondary environment.
• Experience in an arts or humanities environment and an understanding or appreciation for arts and cultures is highly preferred.

Responsibilities

• Fostering positive relationships with stakeholders
• Assessing needs and contributing to the development and implementation of plans for prospect identification, cultivation, solicitation and recognition
• Drafting donor acknowledgment and recognition communications
• Determining logistical details and activities for events and/or programming
• Drafting internal and external communications
• Overseeing tasks related to the production and dissemination of communications/marketing materials
• Generating reports
• Collating background information packages for prospect stewardship activities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level