Advancement Coordinator, Olin School of Business – University Advancement

Washington University in St Louis • Clayton, MO

1d • Onsite

About The Position

University Advancement boasts a talented, knowledgeable team dedicated to inspiring the global WashU community to engage in advancing our university mission—to act in service of truth through the formation of leaders, the discovery of knowledge, and the treatment of patients for the betterment of our region, our nation, and our world. Within University Advancement, Philanthropic Strategy teams partner with their respective schools or initiative to establish strategic fundraising priorities, develop and advance donor strategies, engage leadership in fundraising activities, and create stewardship and engagement opportunities for prospects and volunteers. The Advancement Coordinator within the Philanthropic Strategy Team of University Advancement, assists one or more of the school or initiative-focused teams by providing operational and administrative support. The Advancement Coordinator helps advance fundraising progress from top prospects by managing dashboards, tracking task execution across UA teams, and coordinating leadership travel logistics and donor materials. The coordinator will be key to prospect strategy execution by preparing briefing materials and facilitating post-meeting follow up steps. While working with a specific team(s), this position reports to the Senior Manager of Support Services, Philanthropic Strategy and is part of an overall administrative support service team for Philanthropic Strategy. We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion. Support services team members work to support the execution of all role functions, inclusive of activities beyond this list, depending on the unique needs of individual terms.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (3 Years)

Nice To Haves

• Adaptability
• Business Interactions
• Communication
• Database Software
• Deadline Management
• Detail-Oriented
• English Grammar
• Highly Developed Interpersonal
• Interpersonal Interactions
• Microsoft Office
• Microsoft Teams
• Optimism
• Professional Etiquette
• Qualtrics
• Social Interaction
• Sound Judgment
• Telephone Communications
• Time Management
• Workload Prioritization

Responsibilities

• Provide administrative and operational support focused on the management of the unit’s top prospects and dean’s portfolio.
• Review and facilitate the team’s support of active and planned philanthropic proposals designated to the unit, and related actions needed.
• Manage and update dashboards; track and coordinate execution of tasks to drive accountability of colleagues across UA.
• Organize and attend internal meetings with territory gift officers to strategize and plan dean travel and visits.
• Facilitate post-meeting follow up by coordinating next steps and adjustments to strategy.
• Maintain reporting documents for gift officer requests for Dean visits, including recommended prospects, prospects approved for outreach.
• Coordinate logistics of ongoing Executive Director and Dean donor meetings and travel, including strategic itineraries, researching, writing and organizing prospect briefings, working across UA to assemble, consolidate, and organize collateral materials, and ensuring appropriate follow-up.
• Maintain UA school team’s internal presence on the intranet.
• Maintain UA school team’s MS Teams team and channels.
• Support the goals of the Philanthropic Strategy vertical with other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED