Advancement Associate, Special Events
About The Position
The Special Events Advancement Associate supports the Office of Special Events by providing reception and front-line customer service, managing administrative office operations, and assisting with event preparation and follow-up. The role also supports event RSVP tracking and on-site event needs as required, along with other projects as assigned. The associate manages the Special Events email and main phone line; maintains office equipment and inventory; coordinates and schedules meetings; and assists with invoice processing, travel booking, budget reconciliation, file retention, and records management. The position is regular, non-exempt, and eligible for overtime, with a stated schedule of 40+ hours per week. The listed salary range is $38,000–$42,0000.
Requirements
- Demonstrated experience providing administrative support to multiple individuals in an academic or professional office setting.
- Ability to work effectively and independently in a fast-paced office, manage multiple assignments, prioritize work, and meet deadlines.
- Proficiency with computer skills such as electronic mail, scheduling, word processing, and spreadsheets.
- Excellent organizational, communication, and interpersonal skills.
- Ability to interact respectfully and comfortably with all individuals in a diverse, multicultural environment.
- Must have a safe driving record.
- Must pass a criminal background check and a driver's license check; the successful candidate is also required to have a criminal conviction check.
Nice To Haves
- Bachelor’s degree in Business, Management, English, Communication, or a related field.
- Experience with large relational databases such as Blackbaud or Banner.
- Experience providing administrative support to people responsible for organizing, planning, and budgeting professional events.
- Project management experience to ensure quality completion of projects.
Responsibilities
- Serve as the office receptionist and provide front-line customer service.
- Manage the Special Events email and main phone line.
- Manage administrative details of the office.
- Maintain office equipment and inventory.
- Coordinate and schedule meetings.
- Assist with processing invoices, booking travel, budget reconciliation, file retention, and records management.
- Assist with event preparation and post-event procedures.
- Assist with tracking RSVPs and provide on-site support at events as needed.
- Assist with other projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
