Advancement Associate

Academy of the Holy Names•Tampa, FL

5d•Onsite

About The Position

The Academy of the Holy Names seeks an Advancement Associate. The role reports to the Director of Advancement. This is a full-time, 12-month salaried position, Monday through Friday, with occasional weekend and evening assignments. Dedicated attention is given to the weeks preceding the end of the calendar year and the fiscal year, when giving activity is brisk. The Advancement Associate plays a vital role in managing gift activity for all fundraising initiatives and constituent communications. This position requires discretion around donor information, a high degree of computer literacy, and the ability to collaborate with the Advancement team members on various projects.

Requirements

Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint)
Strong interpersonal, organizational, and relationship-building skills
Excellent written and verbal communication skills
Demonstrated ability to meet deadlines
Commitment to collaboration and teamwork
High level of professionalism and attention to detail
Strong customer service mindset with consistent follow-through

Nice To Haves

Experience with donor management systems preferred (e.g., VeraCross, Raisers Edge)

Responsibilities

Owns and oversees all giving activity through prompt gift entry, recording backup, and preparing/mailing gift acknowledgements promptly.
Processes recurring and matching gifts
Prepares and distributes pledge reminders
Reconciles with AHN Business Office regularly
Manages online giving pages and forms, website, digital tools (i.e., Venmo)
Provides weekly tracking report and other gift reports
Maintains data health of constituent records. Monitors/ensures accuracy of data flowing from school; updates salutations, constituent roles, codes, and attributes; merges duplicate records
In collaboration with the Director of Special Events, records and acknowledges gala and golf tournament fundraising (i.e., sponsorships, ticket sales, donations)
Prepares mailing lists and name tags
Assists with the preparation and execution of the gala presentation
Provides data entry for Gala’s silent auction
Assists the Director of the Annual Fund with the President’s Annual Report data
Assists the Alumni Director with class notes, births, weddings, and deaths for Accord
Maintains the Advancement department’s shared calendar
Maintains agendas for weekly Advancement meeting
Enters Advancement events on the school calendar
Collects and distributes office mail daily
Build proficiency with CRM (to serve as departmental lead)
Manages office supplies and stationery ordering
Facilitates venue/catering needs for Advancement retreats and special meetings
Provides backup to the Business Office for the annual audit
Participates in professional development opportunities and the annual Advancement summer retreat
Support additional Advancement initiatives and events, as needed
Updates donor signage on campus, as needed
Conducts prospect research, as needed
Manage facilities requests and organization, as needed