Admissions & Records Assistant 2 - Admissions and Records Office

Nevada System of Higher Education•Elko, NV

4d•Onsite

About The Position

Great Basin College is recruiting for an Admissions & Records Assistant 2 position for the Admissions and Records Office. This position will assist the student body with applying for admissions, registering for classes, accurately update student records; assist with questions regarding current NSHE and GBC policy for drop dates, last date to enroll, grades and GPA, course prerequisites; answer the Admissions Office main line; monitor the Admissions Office email accounts by responding to questions and concerns in a timely manner; maintain the admissions application process within Peoplesoft daily to expedite new student applications through PeopleSoft and the shared instance system; process all outgoing official transcript orders through the National Student Clearinghouse site daily; maintain the digital scanning storage system, OnBase, for all student records; and other duties as assigned. PER EXECUTIVE ORDER 2026-001, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30, 2026. Please refer to the link for more information: Executive Order 2026-001.

Requirements

Graduation from high school or equivalent education.
Two (2) years of clerical experience, one of which was in a college admissions and/or records office or relevant student services area which included maintaining student information, data entry, reviewing applications and student contact.
OR One (1) year of experience as an Admissions & Records Assistant I in Nevada State service.
OR An equivalent combination of education and experience.

Nice To Haves

Excellent customer service skills.
Proficiency using Microsoft Word and Microsoft Excel.
Experience with record keeping and data entry.
Multitasking and/or working under pressure.

Responsibilities

Assist the student body with applying for admissions.
Register students for classes.
Accurately update student records.
Assist with questions regarding current NSHE and GBC policy for drop dates, last date to enroll, grades and GPA, course prerequisites.
Answer the Admissions Office main line.
Monitor the Admissions Office email accounts by responding to questions and concerns in a timely manner.
Maintain the admissions application process within Peoplesoft daily to expedite new student applications through PeopleSoft and the shared instance system.
Process all outgoing official transcript orders through the National Student Clearinghouse site daily.
Maintain the digital scanning storage system, OnBase, for all student records.
Perform other duties as assigned.

Benefits

Health insurance options including medical, dental and vision.
10 hours of annual and 10 hours of sick accrued each month.
12 paid holidays.
Life insurance.
Generous annual and sick leave.
ComPsych supports employees through life's difficult moments.
Free parking on all GBC campus locations.
No State income tax.
Classified Staff Grant-In-Aid Benefit: Reduced-rate tuition benefit to Classified employees and their eligible dependents.
Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.