Part-Time Admissions Assistant

The Center for Early Education•West Hollywood, CA

5d•Onsite

About The Position

The Part-Time Admissions Assistant reports to the Director of Admissions and provides clerical, administrative, and event support as part of the admissions team’s work to recruit, support, and enroll mission-aligned families and students. This is an in-person role; regular onsite attendance is an essential function because the employee supports daily operations, responds promptly to admissions-related situations, and performs duties requiring physical presence at the school. The assistant handles admissions inquiries and applications, maintains applicant information and files, coordinates communications and appointments, supports events and reporting, and helps ensure admissions materials are available. The role also requires professionalism, confidentiality, effective communication, flexibility, and contributions to the safety and wellbeing of children and the school community.

Requirements

Minimum of a bachelor’s degree or higher in a related field.
Experience with database management.
Ability to independently and efficiently use Microsoft Office and Google Suite products, including spreadsheets.
Experience using databases and ability to learn new databases quickly and efficiently.
Ability to use office tools and machines.
Personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility, enthusiasm, and innovative thinking.
Ability to solve practical problems and use common sense and good judgment in everyday and emergency situations.
Ability to interpret a variety of instructions.
Careful attention to detail.
Ability to maintain confidentiality.
Ability to communicate clearly, warmly, and professionally by phone, email, and in person, while upholding expectations and boundaries.
Ability to read, analyze, and interpret written documents, professional literature, and other material.
Ability to write reports and letters and verbally present information and respond to children, parents, colleagues, and administrators.
Ability to communicate effectively with parents, students, and colleagues.
Ability to perform the essential duties to the satisfaction of the administration, with reasonable accommodations available for individuals with disabilities.

Nice To Haves

Experience in an administrative role in an independent school.

Responsibilities

Represent the school’s mission, core values, educational philosophy, and program while maintaining professional boundaries.
Respond to general admissions inquiries by email and phone.
Collaborate on maintaining the admissions database, including updating and testing forms, checklists, calendars, and communications, and ensuring data accuracy for inquiries, applicants, and incoming students.
Process online inquiries and applications and help families access their accounts.
Create and maintain hard-copy applicant files.
Track applicants through the admissions process and follow up with applicants and sending schools to ensure files are complete.
Support communications with applicant families, including editing emails, creating mailing lists, and preparing communication templates.
Schedule and support meetings, tours, interviews, and student appointments using phone, email, and online scheduling tools.
Partner in admissions event planning and provide event support.
Pull data and support reporting on current and historical admissions trends.
Regularly audit the inventory of admissions materials.
Communicate respectfully, clearly, and honestly with parents, colleagues, and other constituencies, maintaining a cooperative and flexible demeanor.
Contribute positively to the schoolwide community and demonstrate reliability, punctuality, professionalism, integrity, and respect.
Help ensure children’s physical safety by anticipating and removing hazards, observing children, and responding appropriately to injuries.
Follow personnel policies and Emergency Response Plan guidelines, and take responsibility for student safety during emergencies and drills.