PT Admissions Advisor

San Jacinto

7d • Onsite

About The Position

The part-time Admissions Advisor assists new first-time-in-college (FTIC) and transfer students throughout the onboarding process at San Jacinto College. The advisor supports students with admissions processes, including applications, testing requirements, residency, meningitis compliance, and new student orientation. The role also helps new students develop initial career, financial, and academic plans.

The advisor maintains regular contact with a caseload of new students from application through registration, advises prospective students and families about enrollment requirements, follows up on outstanding documents, and updates admissions records. The position works with other advisors, offices, and departments and refers students to specialized support services as appropriate. The role requires on-site presence during unrestricted operations, with very limited or no opportunity for remote work.

Requirements

• Associate degree or three years of related experience.
• Knowledge of admissions processes and requirements.
• Knowledge of TSIA and academic requirements.
• Knowledge of intentional and proactive advising practices.
• Knowledge of institutional policies and procedures.
• Understanding of the institution’s interpretation of FERPA rules concerning release of student information.
• Ability to use MySanJac GPS for educational planning and degree audits.
• Knowledge of graduation requirements for future planning.
• Attention to detail and ability to maintain accurate student interaction records, including electronic records.
• Ability to advocate for students when appropriate.
• Knowledge of student support services and specialized staff, including disability services, counseling, financial assistance, and tutoring.
• Working knowledge of the Banner Student module and WebXtender.
• Accuracy and strong communication, proofreading, grammar, and spelling skills.
• Willingness to adapt to changes in policies and procedures.
• Ability to work unsupervised and multitask in a fast-paced office environment.
• Personal computer literacy.
• Strong customer service and interpersonal skills.
• Team-oriented approach and ability to work well with other staff members.
• Ability to demonstrate the College values.

Nice To Haves

• Bachelor’s degree.
• Bilingual candidates are encouraged to apply.
• In-depth knowledge of Banner Student modules.
• In-depth knowledge of current Texas Higher Education Coordinating Board rules and regulations.
• In-depth knowledge of and ability to enforce institutional policies and procedures.
• Understanding of FERPA law.

Responsibilities

• Initiate and maintain systematic, frequent contact with advisees and manage a caseload of new students through the application process up to registration.
• Advise students about degree pathways and academic requirements.
• Advise prospective students and families about admissions and enrollment processes, including applications, testing requirements, orientation, transcripts, immunization, and FAFSA.
• Follow up with applicants regarding outstanding documents required for registration.
• Enter immunization records, high school and college transcripts, residency updates, and test scores or records to update students’ admissions status.
• Refer students to appropriate specialized staff and services, including disability services, counseling, international student services, financial assistance, and tutoring.
• Serve as a liaison and foster intentional relationships with other advisors, offices, and departments.
• Stay current on institutional information, including admissions requirements, programs, course changes, deadlines, important dates, costs, facilities, college-wide initiatives, and state and federal mandates.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree