Admission Coordinator - Intake Department M-F 10p-6a

Apollo Behavioral Health Hospital•Baton Rouge, LA

2d•Onsite

About The Position

Apollo Behavioral Health Hospital is seeking an Admission Coordinator for its Intake Department in Baton Rouge, Louisiana. The position supports timely, accurate psychiatric admissions by coordinating intake documentation, clinical communication, and payer readiness. The overnight shift is Monday through Friday, 10 p.m. to 6 a.m. The shift involves checking new inquiries, ensuring files are complete and ready for review, keeping documentation current, tracking updates for handoffs, communicating with clinical leaders to clarify next steps, and finalizing chart setup details for accepted patients. At shift close, the coordinator reconciles logs and data so the next team has a clear and accurate intake picture.

Requirements

Proficiency with Microsoft Office.
Strong organizational skills and self-discipline.
Ability to work with minimal supervision.
Thorough documentation and clear communication.

Nice To Haves

2–3 years of psychiatric admissions experience preferred.

Responsibilities

Complete intake inquiries and maintain accurate intake logs.
Review referral packets for admission criteria and completeness.
Collect and report intake data for QAPI tracking.
Coordinate admission decisions with physicians and the Director of Nursing.
Prepare new-admit documentation, including face sheets, episodes of care, and insurance details, and assemble patient charts.
Perform insurance verification after the physician accepts the patient.
Keep documentation current, track updates for handoffs, and reconcile logs and data at shift close.