Administrator Support

Pures Food Specialties LLC•Chicago, IL

About The Position

The Administrator Support role helps ensure a well-organized and efficient workplace by overseeing daily operations and providing administrative assistance to departments and executives. The position handles office supplies, equipment, maintenance needs, communications, calendars, records, and meeting arrangements, while also supporting visitors and maintaining a professional organizational image. The role assists with document preparation, data entry, report generation, basic financial tasks, and budget tracking in collaboration with the finance department. It also provides administrative coordination for projects, supports compliance with organizational policies and procedures, and identifies opportunities to improve administrative practices.

Requirements

Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
High accuracy and attention to detail in administrative tasks.
Efficient time management skills to prioritize tasks and meet deadlines.
A customer-focused mindset, especially in client-facing roles.
Ability to identify and resolve routine administrative issues.
Ability to work well within a team and collaborate with various departments.
Ability to maintain confidentiality of sensitive information.
Proficiency in office software and basic knowledge of IT systems.

Responsibilities

Oversee daily operations to ensure a well-organized and efficient workplace.
Manage office supplies, equipment, and maintenance needs.
Provide administrative support to departments or executives as needed.
Assist with document preparation, data entry, and report generation.
Handle incoming calls, emails, and correspondence.
Facilitate communication within the organization and with external parties.
Manage calendars and schedule appointments, meetings, and events.
Maintain accurate and up-to-date records, files, and databases.
Ensure confidentiality and security of sensitive information.
Arrange and set up meeting rooms as required.
Greet and assist clients, visitors, and vendors, helping create a positive and professional impression of the organization.
Assist with basic financial tasks, such as processing invoices and expense reports.
Collaborate with the finance department on budget tracking.
Support projects by coordinating tasks, managing timelines, and providing administrative assistance.
Ensure compliance with organizational policies and procedures.
Stay informed about industry best practices and implement improvements when necessary.