Administrator, Legal Operations
About The Position
Serves as the primary administrator for the Legal & Business Affairs team’s operational function. This role is responsible for procuring and maintaining all UO occupational and other business licenses, facilitating employee onboarding and offboarding, updating and maintaining Legal knowledge management systems, and assisting with software/hardware issues. The position involves managing access to legal knowledge systems, granting/modifying/removing permissions, correcting and updating information across legal technology platforms, updating tracking records, and maintaining organizational charts, emergency contacts, and other office information. It also includes maintaining business licenses and permits by processing renewals and payments at various jurisdictional levels, ensuring accuracy of names and addresses, and collaborating with internal departments. The role requires troubleshooting hardware and software issues for the Legal and Business Affairs team, submitting ServiceNow tickets, and coordinating escalations. Additionally, it involves coordinating the onboarding and offboarding of Legal Team Members, assisting with project-based research within contracts, and participating in Environmental, Health & Safety responsibilities.
Requirements
- Associate degree or equivalent combination of education and relevant experience required.
- 3+ years of experience providing administrative support preferably in a Legal environment.
- 2+ years of experience with Microsoft Office tools.
- Office administrative experience preferred.
- Working knowledge of legal knowledge management systems.
- Working knowledge of administrative and legal processes.
- Must be detailed oriented with ability to focus on specifics.
- Strong Microsoft Office skill set.
- Consistent attendance is a job requirement.
Nice To Haves
- Experience with Smartsheet.
Responsibilities
- Serves as the primary administrator for the Legal & Business Affairs Legal Operations function, managing access for legal knowledge systems, granting, modifying, or removing access permissions, correcting, inputting and updating information across legal technology platforms, updating tracking records, maintaining organizational charts, emergency contacts and other office information.
- Maintains UDX business licenses and permits by processing license renewals and payments at county, city, state and other jurisdictional levels.
- Ensures names, addresses, and related information remain accurate, collaborating with internal departments to obtain necessary signatures and distribute completed licenses to the appropriate business teams.
- Troubleshoots hardware and software issues with the Legal and Business Affairs team, submits ServiceNow tickets and coordinates escalations with business partners.
- Coordinates onboarding and offboarding of Legal Team Members including facilitation of equipment, first-day schedules and introductions with business teams, provides guidance on essential systems and support access removal during offboarding.
- Assists in project-based research as needed within contracts.
- Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
- Performs other duties as assigned.
Benefits
- Competitive compensation package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
