Administrator II

Legal Assistance of Western New York, Inc.•City of Geneva, NY

6d•$40,945 - $74,145•Hybrid

About The Position

The Administrator II works collaboratively with the office Administrator and Managing Attorney team to support day-to-day office operations and develop future plans and projects that expand and support work in the service area. The role helps ensure coverage for intake and reception, reviews and improves office processes, uses the case management system to improve client services and staff efficiency, participates in regional LawNY workgroups, and assists with fiscal functions. The Administrator II also onboards and organizes training for new staff and interns and may take on additional duties as they develop in the position, including grants management and reporting. Grants work emphasizes using the internal case management system to communicate data to funders, as well as some narrative reporting. The position reports to the office three days per week and may work remotely up to two days per week. LawNY is a not-for-profit law firm providing free civil legal services to low-income clients across a 14-county area of Western New York, the Finger Lakes, and the Southern Tier.

Requirements

Bachelor's degree, associate's degree, and/or relevant work experience.
Demonstrated commitment to helping poor and disadvantaged people overcome institutional barriers to legal access.
Experience with data management systems and use of Google Workspace and Microsoft Suite.
Passion for social justice and commitment to the mission of LawNY.

Nice To Haves

Bilingual Spanish/English skills are desired but not required.

Responsibilities

Develop future plans and projects to expand and support work in the service area.
Assist with grants management and reporting, including extracting and communicating data to funders through the case management system and preparing some narrative reporting.
Onboard and organize training for new staff members and interns.
Ensure coverage for and assist with intake and reception tasks.
Examine and improve office processes, including using the case management system and drafting or updating written procedures to improve client services, staff efficiency, and use of resources.
Maintain case files for compliance and case closing.
Assist with fiscal responsibilities and compliance with LawNY and standard fiscal procedures, including purchasing, bank and petty cash reconciliation, and inventory controls.
Assist staff with meeting schedules, travel arrangements, and outreach events.
Oversee building maintenance issues.
Participate actively in regional LawNY workgroups.

Benefits

94% employer-paid medical premium with 100% employer-paid in-network deductible.
100% employer-paid dental insurance.
100% employer-paid life insurance.
100% employer-paid enhanced short-term disability.
100% employer-paid long-term disability.
Vision insurance.
20 paid vacation days per year.
12 sick days per year.
5 personal days per year.
13.5 holidays plus 2 floating holidays per year.
35-hour work week.
Qualifying employer for the Public Service Loan Forgiveness program.