Office Administrator II

Barge Design Solutions•Knoxville, TN

About The Position

Barge Design Solutions, Inc. is seeking a detail-oriented Office Administrator to join its Administration team. This role supports smooth daily office operations by providing administrative support and coordinating facilities needs, helping engineering teams focus on client service. The position suits a reliable, proactive professional who can work in a dynamic environment, keep the workplace organized and welcoming, and support multiple departments. Responsibilities include maintaining the company vehicle fleet, supporting reception and communications, handling mail and shipments, arranging business travel, and maintaining office spaces, equipment, supplies, and storage areas. The role also assists with meeting lunches, security cards, errands and deliveries, new-hire workstation setup, and document archiving. Barge Design Solutions is an employee-owned engineering and architecture firm with more than 650 employees, serving clients nationwide from multiple U.S. locations. The company describes its purpose as creating a better life by unleashing the potential of its people, clients, and communities, and identifies its core values as Collaboration, Authenticity, Responsibility, Excellence, and Service. It is an Equal Opportunity Employer.

Requirements

High school diploma or GED.
2–3 years of office administration or administrative support experience.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, and general office equipment.
Experience with database entry and record-keeping systems.
Basic understanding of fleet management and maintenance tracking.
Some college coursework is preferred.

Nice To Haves

Some college coursework.

Responsibilities

Maintain the company vehicle fleet through regular washing, fueling, and coordination of routine maintenance.
Inspect pool cars and maintain mileage tracking reports and spreadsheets.
Coordinate vehicle maintenance schedules and communicate with service providers.
Provide phone support and reception services in collaboration with administrative staff.
Process and distribute incoming mail and coordinate FedEx shipments.
Arrange hotels and rental cars for staff business travel.
Maintain the office environment, including refrigerator water service, coffee bar stocking, and plant care.
Operate and maintain office equipment, including running the dishwasher and managing copy machine supplies.
Coordinate maintenance requests and work with facilities vendors to resolve building and equipment issues.
Manage storage areas and organize office supplies.
Order and clean up lunches for meetings and gatherings.
Assist with security cards for new employees and departing employees.
Assist with errands and deliveries.
Assist IT with new-hire workstation setup.
Assist with document archiving.