Administrator & Culture Support

Mondelēz International•Toronto, ON

5d•CA$59,800 - CA$74,750•Onsite

About The Position

This role acts as the center of control, providing essential support and ensuring smooth operations by managing budgets, expenses, supply ordering, and handling communications. The position is part of the People team and works closely with plant employees, offering full administrative support for visits, plant management, and core employees. It also facilitates communication through plant communication boards and TVs, creates communication materials like newsletters and announcements, and assists with employee engagement and recognition programs, including organizing team-building activities, social events, and celebrations for all shifts. The role involves improving and updating reports, maintaining systems and data, managing office supplies, and handling archiving and filing according to company policy. Additionally, it coordinates logistics for events, meetings, and training, including food arrangements, and assists the HR lead on various projects.

Requirements

Administration and support roles
Highly developed customer service orientation
Excellent written and verbal communication skills
Office (Excel, Word, PowerPoint)
Attention to detail combined with proactive attitude, very good communication and interpersonal skills
Excellent teamwork and able to anticipate needs and respond accordingly
Background/Education in Human Resources
Experience in Admin/HR Support roles
Tech-savvy, very comfortable in using Office (Excel, Word, PowerPoint, Forms), Teams, etc.
Previous experience in administration or HR support roles.
Curious and engaged personality, comfortable with rapidly changing and fast paced environment, eager to implement new ideas, and consistently support well-worked previous ones.

Nice To Haves

university degree or college diploma in HR is required.

Responsibilities

Provide administrative support executing activities and build an effective relationships with those you support
Perform duties as needed related to budget, expenses and purchasing processes
Answer calls and emails, responding to queries and requests appropriately
Manage archiving and filing in line with statutory requirements and company policy
Complete and update reports and maintain systems and data
Undertake additional projects and tasks as requested
Coordinate all logistics for travel, events, meetings, training, etc. where required
Help coordinate for culture building and engagement initiatives for the site
Facilitate communication and feedback channel of the plant, managing plant’s Communication boards, TVs, etc
Creating all the communication materials, including monthly newsletter, announcements, and informative postings.
Implementing and assisting on employee engagement and recognition programs, organizing team-building activities and social events and all the employee celebrations at the plant for different shifts (including night and weekend).
Responsible for office supplies – stationary, coffee, etc and keeping office in order.
Coordinate all logistics for events, meetings, training, etc. where required, food arrangements.
Assisting the HR lead on various projects