Administrator, Community Impact & Investment (CNVI Region)

United Way British Columbia•Nanaimo, BC

3d•CA$0 - CA$32•Onsite

About The Position

United Way BC is seeking a personable and responsible Administrative Assistant to perform a variety of administrative and clerical tasks. This role provides support to directors and managers, assists in daily office needs, and manages general administrative activities. The Administrative Assistant will be responsible for answering and directing phone calls, organizing and scheduling appointments and meetings, maintaining contact lists, producing and distributing correspondence, assisting in report preparation, and developing and maintaining a filing system. This position is based on site in Nanaimo, BC, and is a regular part-time role requiring 21 hours per week (3 days). Skills in Microsoft Outlook may be assessed as part of the recruitment process.

Requirements

Strong team player
Excellent organizations and time management skills
Strong attention to detail
Collaborative
Strong knowledge of MS office
Good oral and written communication
Ability to build and maintain strong relationships
Minimum 3 years' experience in an administration role
1 year diploma in business administration or office administration
Has access to reliable transportation to organize and attend events, bring collateral etc.
Ability to lift 20 lbs.
Candidates must live within 80 KMs (commuting distance) from our office as office attendance is required.

Nice To Haves

Adaptable to schedule changes and outside of business hours to attend meetings and events

Responsibilities

Responsible for the support function for the department/division including the arrangement of meeting and appointments, preparation of minutes and agendas composition of routing correspondence, photocopying, scanning and preparation of written materials and the collection and processing of data.
Acts with some independence as liaison with internal and external contacts as in relates to the provision of information, obtaining information, setting meetings and other related departmental activities.
Takes a proactive approach to annual reoccurring tasks by initiating the tasks, advising the supervisor responsible, creating, and maintaining a tracking system of workflow etc.
Assists with the planning and coordination of events. This may include recruitment and training of volunteers.
Provides administrative/technical support for activities that relate to departmental activities.
Responds to inquiries from internal and external sources by providing information based on a knowledge and understanding of standard departmental guidelines, procedures and policies.
Performs timely and accurate data entry for departmental activities, ensuring that CRM system can be relied on as the primary source of information.
Creates and maintains standard documents, spreadsheets, presentations and databases using a variety of software programs and online data retrieval.
Coordinates and participates in the production of various materials and may coordinate volunteers.
Will provide reception coverage as needed/required.