Administrative Technician

State of Oklahoma•Edmond, OK

5d•$13•Onsite

About The Position

This position is located in the Forensic Biology & Controlled Substances Unit within the Criminalistic Services Division at the Forensic Science Center in Edmond, Oklahoma. This position is limited to 999-hours a year and 29 or less hours a week.

Requirements

Six months of clerical office experience; or an equivalent combination of education and experience, substituting one of the following for the required experience: (a) six months of technical or vocational training course work or high school training in business or office machines; or (b) the completion of 15 semester hours from a college or university.
Knowledge of office methods and procedures; of grammar, punctuation and spelling; and of basic mathematics.
Skill to operate office machines including computers.
Ability to follow oral and written instructions, and to establish and maintain effective working relationships with others.
Skill in typing accurately from plain copy at a rate of forty words per minute.
Willingness to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation.
Must not have a felony conviction.
Must not have admission of an undetected crime that, if known, would have been a felony charge.
Must not have failure to pay federal or state income tax.
Must not have a positive confirmed drug urine test.
Must not have illegal use of a controlled substance within certain time frames.

Nice To Haves

Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.

Responsibilities

Assist Forensic Biology Discipline supervisors with case management, including use of Microsoft Excel, researching on line court records, and making phone calls to law enforcement officials.
Assist Controlled Substances Unit supervisors with general laboratory housekeeping, safety maintenance tasks, and preparing reagents as needed.
Clerical tasks and office paperwork, to include scanning and management of digital files.
Other duties as assigned.
Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.