Administrative Technician

Kaiva Services•Tulsa, OK

2d•Onsite

About The Position

The Administrative Technician will perform routine administrative functions for the President of Kaiva Services.

Strong attention to detail
Proficiency in Microsoft Office (e.g., Excel, Outlook, Word, PowerPoint, Teams) and accounting software (e.g., QuickBooks)
Excellent organizational and time management abilities
Effective communication skills
Problem-solving aptitude
Must have valid/unexpired driver's license
Minimum of 1 year of experience performing administrative tasks
High School Diploma or GED.
Fork/Lift Truck Certification eligible

Answer phone and provide information to callers
Review and disseminate mail to appropriate departments or recipients.
Deliver, pick up, or unload various items, deliveries, packages, etc., as needed
Complete vendor credit applications
Maintain Trade Reference Sheets for Companies, Business Units, and Joint Ventures
Update and maintain marketing material inventory level tracking and support distribution across the company when needs arise.
Update and maintain asset inventory list and support any check-in, check-out procedures.
Maintain file folder of updated financial information to support company applications and renewals.
Partner with and support IT with the distribution and tracking of IT assets.
Support Kaiva partners with marketing efforts - Support including business cards, brochures, and post-meeting follow-up, leveraging templates (SGP Support), automation, and consistent outreach to generate meetings
Provide support to President for swag procurement and preparation for printing of capability statements/business cards.
Provide support to Kaiva partners with conference coordination, including planning, logistics, execution for KTL, and coordination with the Tulsa office for marketing materials requests, distribution, and gear logistics.
Other duties as assigned by the President