Administrative Technician, FELP

City of Fontana•Fontana, CA

2d•Onsite

About The Position

Under supervision performs a variety of responsible and complex administrative and financial duties in support of an assigned department. The Administrative Technician is the journey level classification within the Administrative series and has the responsibility to participate and assist in the administration of a department or division. Areas of responsibility include but are not limited to: processing of financial records, vendor records and cash management, compilation of financial and statistical data, conducting surveys, conducting vendor bids, preparing reports, managing departmental personnel records and actions, preparing and managing contract documents and participating in special projects, studies and presentations. May exercise functional and technical supervision over subordinate personnel. To perform a variety of technical accounting duties supporting the after-school grant program, including monthly invoices, fiscal reconciliation, purchasing and procurement, and reporting. This position receives direction from higher-level management or professional staff and may exercise functional and technical supervision over clerical staff.

Requirements

Basic principles and practices of fiscal, statistical and administrative research and report preparation.
Principles and procedures of record keeping and reporting.
Business correspondence composure and basic report preparation.
Research and survey techniques.
Business English and mathematics.
Modern office procedures, methods and computer equipment; spreadsheet, data base and word processing software.
Two (2) years of increasingly responsible journey level clerical, financial and administrative experience.
High School Diploma or GED, supplemented by college level course work in business/public administration, finance or accounting.
Possession of, and continuously throughout employment, a valid CA Drivers License.

Responsibilities

Perform administrative duties within an assigned department.
Review, research, summarize and track a variety of fiscal, statistical and administrative information, plans or projects; assist in the preparation of annual, quarterly or administrative reports.
Develop and revise forms and report formats.
Participate in conducting surveys and studies by gathering, compiling, tabulating and reporting data.
Prepare, process and monitor administrative documents including permits, bonds, insurance and personnel actions.
Answer questions and provide information to the public, contractors and vendors; assist in the investigation of complaints and recommend corrective action as necessary to resolve complaints.
Assist in the coordination and monitoring of the Department budget; compile annual budget requests, recommend expenditure requests for designated accounts, prepare revenue projections and monitor approved budget accounts.
Prepare and process invoices, obtain vendor bids, maintain files and input data.
Operate a variety of office equipment particularly computer equipment for the purpose of inputting and retrieving data and text, including spreadsheets and data bases.
Establish and maintain effective working relationships with those contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.
Perform any other tasks or functions deemed necessary to the daily operations of the employer.