Administrative Support

Archdiocese of San Antonio • San Antonio, TX

1d

About The Position

The Administrative Support facilitates the efficient operation of the assigned department by performing clerical and administrative tasks. The role includes OVASE volunteer training and recordkeeping, maintaining sacramental records, and helping schedule parish facilities. The position reports to the Office Manager and is full-time, hourly, and non-exempt. The schedule is not specified; the example schedule in the posting is incomplete.

Requirements

• High school diploma or equivalent.
• At least four years of experience working in an administrative role providing direct support.
• Bilingual in Spanish and English.
• Reliable transportation.
• Valid driver license.
• Valid vehicle insurance.
• Experience with computer software and Microsoft Office applications.
• Detail-oriented, organized, and self-motivated; able to work independently and as part of a team.
• Good written and verbal skills.
• Good critical-thinking and problem-solving skills.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Answer and transfer phone calls, screening them when necessary.
• Provide OVASE training for volunteers and maintain associated records.
• Record, file, and maintain church sacramental records.
• Assist the Office Manager with scheduling the use of parish facilities.
• Maintain assigned filing systems.
• Retrieve information from records, email, minutes, and other documents, and prepare written summaries when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travel, meetings, and appointments.
• Prepare agendas and schedules for meetings.
• Record and distribute meeting minutes or other records.
• Maintain office supplies and coordinate maintenance of office equipment.
• Follow safety training and protocols and take precautions to ensure the safety and well-being of self and others.
• Protect confidential information obtained through service to the organization, including client, donor, investigative, and financial information.
• Adhere to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith.
• Take a solution-oriented approach and promote collaboration and commitment to the organization’s Mission and Vision.
• Perform other duties as assigned.

Benefits

• Paid holidays/holy days
• 403(b) retirement plan
• 401(a) pension plan
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Employee Assistance Program
• Short-term disability
• Long-term disability

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED