Administrative Support

St. Mary Magdalen Church-San Antonio•San Antonio, TX

12h

About The Position

The Administrative Support facilitates the efficient operation of the assigned department by performing clerical and administrative tasks. Duties include OVASE volunteer training and recordkeeping, maintaining sacramental records, and scheduling parish room and facility use. The role supports the Office Manager and helps promote collaboration and commitment to the organization’s Mission and Vision. Employees must adhere to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith, follow safety protocols, and protect confidential information.

Requirements

High school diploma or equivalent.
At least four years of experience in an administrative role providing direct support.
Bilingual in Spanish and English.
Reliable transportation.
Valid driver license.
Valid vehicle insurance.
Experience with computer software and Microsoft Office applications.
Detail-oriented, organized, and self-motivated; able to work independently and as part of a team.
Good written and verbal skills.
Good critical-thinking and problem-solving skills.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Answer and transfer phone calls, screening them when necessary.
Provide OVASE training for volunteers and maintain associated records.
Record, file, and maintain church sacramental records.
Assist the Office Manager with scheduling the use of parish facilities.
Maintain assigned filing systems.
Retrieve information from records, email, minutes, and other related documents; prepare written summaries of data when needed.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travel, meetings, and appointments.
Prepare agendas and schedules for meetings.
Record and distribute meeting minutes or other records.
Maintain office supplies and coordinate maintenance of office equipment.
Follow safety training and protocols and take precautions to support the safety and well-being of self and others.
Protect confidential information obtained through service to the organization, including client, donor, investigative, and financial information.
Adhere to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith.
Take a solution-oriented approach and promote collaboration and commitment to the organization’s Mission and Vision.
Perform other duties as assigned.