Administrative Support Specialist, AOA Administration, Full Time, Days

Jackson Health • Miami, FL

9d • Onsite

About The Position

The Administrative Support Specialist performs advanced administrative work supporting the management of a central administrative division, organizational unit, or special program. The role assists departmental management with administrative operations and may handle varied duties such as cost analysis, budget preparation, expenditure control, purchasing, procurement, inventory, statistical data collection and presentation, report or grant proposal preparation, and planning or coordinating clerical work. Depending on responsibilities and staffing, the position may report regularly to the department head.

This position acts in a confidential capacity to assist department management and may process confidential information used in collective bargaining and labor-related discussions. The incumbent may attend management meetings and may be involved directly or indirectly in confidential management decisions.

The position is full-time, day shift, in AOA Administration at Jackson Memorial Hospital in Miami, Florida.

Requirements

• Generally requires 1 to 3 years of related experience.
• High school diploma required.
• Valid license or certification required as needed based on the job or specialty.

Responsibilities

• Provide administrative support, including managing appointments, scheduling meetings, special occasions, conferences, and other important matters.
• Manage the flow of office correspondence, ensure deadlines are met and distributed information is complete, and assist in composing and responding to correspondence using appropriate reply formats.
• Direct, receive, and screen telephone calls and visitors, and respond to requests for information about divisional activities and established policies and procedures.
• Assist clerical employees with questions about established procedures.
• Requisition office equipment and supplies as the office manager.
• Requisition contract vendors for maintenance services and capital equipment.
• Maintain time, material, and equipment-rental cost account records for capital improvement and maintenance projects.
• Update emergency notification, anniversary, and hurricane information and plan reports.
• Perform other unit-specific related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED