Administrative Support Specialist

Defense Finance and Accounting Service • Whitehall, OH

3d

About The Position

The Administrative Support Specialist provides administrative and logistical support for facilities-related services within the Support Services Office. The position reviews, coordinates, assigns, and tracks facilities task orders and service requests; applies knowledge of facilities maintenance, space utilization guidelines, and contracting procedures to assess requests, define work scope, and identify efficient resolutions. It also monitors contractor compliance through physical inspections and oversight of established contract terms and Quality Assurance Surveillance Plans (QASPs). The role manages direct site Military Interdepartmental Purchase Requests (MIPRs) for interagency support, utility agreements, and specialized facilities services, and oversees government property and supplies, including tracking, receiving, inventory, and issuance.

Requirements

• Must be a U.S. citizen.
• Must meet federal suitability requirements and obtain and maintain a favorable security determination; a security clearance may be required.
• Must be registered for Selective Service if male and born after December 31, 1959.
• Candidates must have served three months after their latest competitive appointment in the federal service.
• Must successfully pass the E-Verify employment verification check if a new employee to the Defense Finance and Accounting Service.
• One year of specialized experience equivalent in difficulty and responsibility to the GS-7 level within the federal service, applying organizational rules, procedures, operations, and functions to administrative support work in areas such as facilities, maintenance coordination, purchase card transaction processing, property inventory control, contract monitoring, or general logistical planning.
• Applicants must meet applicable qualification requirements within 30 calendar days after the announcement closing date, unless otherwise indicated.

Responsibilities

• Review, coordinate, assign, and track facilities-related task orders and service requests.
• Evaluate incoming task orders using knowledge of facilities maintenance, space utilization guidelines, and contracting procedures; determine scope of work and efficient resolution paths.
• Conduct physical inspections and monitor contractor compliance with contract terms, conditions, and Quality Assurance Surveillance Plans (QASPs).
• Initiate, process, track, and manage direct site Military Interdepartmental Purchase Requests (MIPRs) for interagency support, utility agreements, or specialized facilities services.
• Coordinate and execute tracking, receipt, inventory, and issuance of government property and supplies within the Support Services Office.

Benefits

• Federal employee benefits package available to eligible employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed