Administrative Support Specialist (Tax)

Dean Dorton • Indianapolis, IN

5d

About The Position

The Administrative Support Specialist supports Dean Dorton professionals by processing client-related projects and ensuring deliverables meet firm standards. The role prepares accurate, timely, and high-quality materials that support client service and firm operations, and is part of the Office Services team, which provides administrative and operational support to the firm.

Requirements

• At least two years of experience in an administrative support role.
• Strong critical-thinking skills and the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Ability to work effectively with diverse stakeholders at all levels of the firm.
• Ability to handle sensitive and confidential materials with discretion and sound judgment.

Responsibilities

• Receive, scan, and process incoming client documents accurately and efficiently.
• Prepare, format, assemble, and review confidential client materials, including tax returns, financial reports, and proposals, in accordance with firm standards.
• Perform administrative and quality control reviews for outgoing client deliverables.
• Update project and document status in the firm’s workflow management system.
• Maintain organized electronic file storage and documentation.
• Track and maintain inventory of supplies used in document processing.
• Provide backup support for the Front Desk Coordinator and Command Center Associate as needed.
• Demonstrate attention to detail and accuracy in work products.
• Manage multiple assignments and deadlines with organization and accountability.
• Communicate professionally with Command Center leadership and internal stakeholders.
• Use discretion and sound judgment when handling sensitive and confidential materials.
• Collaborate with team members to support workflow continuity.
• Support cross-training in the Command Center to ensure operational coverage.
• Participate in process improvements that enhance efficiency and quality standards.
• Contribute to a collaborative, service-oriented Office Services team culture.

Benefits

• Flexible work schedules and environment.
• Unlimited paid time off.
• Paid family leave, medical leave, and maternity/paternity leave programs.
• Retirement benefits, including an employer match and automatic profit sharing.
• Telemedicine.
• Mental health resources.
• Wellness program reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed