Temporary Administrative Support Specialist

Community HigherEd • Tulsa, OK

3d • Onsite

About The Position

The Temporary Administrative Support Specialist provides short-term clerical, administrative, and operational support during a 90-day assignment. This temporary, part-time role may be assigned to Human Resources, Career Services, or another department based on organizational needs. This is an entry-level opportunity designed for someone who is dependable, organized, eager to learn, and interested in gaining hands-on experience in a professional office environment. The position may support document collection, records organization, data entry, outbound follow-up, compliance-related processes, candidate, employer and/or Alumni communication, and other routine administrative functions as assigned.

Requirements

• High school diploma or equivalent required.
• Basic computer skills, including email, typing, and word processing.
• Ability to learn new tasks, systems, and procedures.
• Strong attention to detail and ability to stay organized.
• Ability to follow instructions and complete routine tasks accurately.
• Dependable attendance and punctuality.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality and exercise discretion.
• Positive attitude and willingness to learn and assist where needed.

Nice To Haves

• Prior clerical, office, customer service, school, or volunteer experience preferred, but not required.
• Familiarity with Microsoft Office or Google Workspace is helpful.
• Interest in gaining experience in Human Resources, administration, or general office support.

Responsibilities

• Provide general clerical and administrative support to the assigned department, which may include Human Resources, Career Services, or another operational area.
• Assist with data entry, scanning, filing, copying, and document organization.
• Help prepare, assemble, and distribute forms, packets, letters, and other materials.
• Support routine HR administrative processes such as document collection, onboarding paperwork assistance, and records organization.
• Conduct outbound communications as assigned in support of employment verification, employee or candidate follow-up, and completion of required documentation.
• Contact employees, candidates, prior employers, educational institutions, agencies, alumni or other appropriate parties to obtain, verify, or follow up on required information and records.
• Assist with gathering, tracking, and organizing records needed for accreditation, regulatory, personnel, and other compliance-related requirements.
• Maintain organized electronic and paper filing systems.
• Assist with special projects and short-term administrative assignments.
• Support general office administrative functions as needed.
• Monitor and help organize office supplies, materials, or basic inventory requests.
• Provide courteous and professional service to employees, students, candidates, and visitors.
• Maintain confidentiality of sensitive information and records.
• Perform other related clerical and administrative duties as assigned based on business need.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED