Administrative Support Specialist

Work Health Solutions•Tulsa, OK

4h•Onsite

About The Position

Work Health Solutions (WHS) is dedicated to providing unbiased occupational health services to businesses and employees, guided by core values of Community Focus, Team, Consistent Excellence, Ownership, and Communication. The company aims to be the #1 trusted resource for occupational health services, fostering a culture of exceptional care, operational integrity, and continuous growth. This Administrative Support Specialist role is integral to upholding WHS's mission, vision, and values, and is responsible for comprehensive administrative assistance to ensure smooth office operations. Key duties include managing referrals, coordinating events, handling inventory and supply orders, processing attorney requests for medical records, and supporting billing, collections, and front office activities.

Requirements

High school diploma or GED.
Minimum associate degree in business or healthcare.
Proficiency in computer skills (Microsoft Office Suite, email, faxing, scanning, etc.).
Knowledge of billing systems, collection practices, and relevant laws.
Knowledge of check in and check out procedures.
Valid state driver’s license.
Proof of current vehicle insurance for company-related driving.

Responsibilities

Support WHS’s mission, vision, and values.
Process and track outgoing referrals.
Communicate with providers/patients to ensure timely follow up.
Handle attorney requests in compliance with HIPAA regulations.
Provide front office support and coverage when applicable.
Assist with general billing, WC billing, and collections.
Update and manage company news, announcements, and event information displayed on breakroom TV and Paylocity.
Ensure content is accurate, timely, and engaging for staff.
Monitor office and clinic inventory levels and order supplies as needed.
Maintain accurate records of supply usage and vendor transactions.