Administrative Support Specialist

Keller Associates•Meridian, ID

1d•Onsite

About The Position

We are seeking a friendly and organized Administrative Support Specialist to manage front desk reception duties and provide essential administrative support. This role is ideal for someone with excellent communication skills, a welcoming demeanor, and a strong ability to multitask. The Administrative Support Specialist will be the first point of contact for visitors and callers, while also supporting office operations through various administrative tasks. We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do – from work to play – our staff finds ways to be more human and balanced.

Requirements

High school diploma or equivalent required
1+ years of daily use of Microsoft Office is required
Excellent interpersonal and communication skills with a professional and welcoming demeanor.
Strong attention to detail and ability to multitask effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
Ability to handle confidential information with discretion.
Dependable, punctual, and capable of working independently and collaboratively.

Nice To Haves

1+ years of reception or administrative support experience preferred.
Event planning or coordination experience is a plus.

Responsibilities

Greet visitors professionally, answer phone calls, and direct inquiries to the appropriate staff members.
Respond to emails and messages, providing timely and accurate information.
Handle incoming and outgoing mail and manage Teams phone system.
Assist with binding, assembling, and producing documents for various projects.
Check coding and sending out client invoices.
Code office credit card receipts.
Manage supply ordering.
Maintain resource calendars for meeting rooms and shared spaces.
Coordinate Lunch & Learns and plan and organize office events (such as company parties and company-wide trainings).
Plan and coordinate travel logistics for conferences and meetings, including bookings and itineraries.
Oversee office vehicle maintenance and scheduling.
Assist with office supply management, mail distribution, and general administrative tasks.